Project Manager Assistant

2 weeks ago

Burlington, Canada Hudson Restoration Inc. Full time

Hudson Restoration Inc. stands at the forefront of eco-friendly restoration, proudly leading the industry in Ontario with our widespread presence in Toronto, Markham, Burlington, Belleville, Kingston, London, Muskoka, and Orillia. As we embark on an exciting journey of expansion, we're actively seeking a dynamic professional to join our team as a Project Manager Assistant (PMA) in our Burlington office.

Why consider a career with Hudson Restoration?

Beyond a competitive wage, we provide a comprehensive benefits package that includes medical, vision, dental, life insurance, and disability coverage. Plus, we provide a company vehicle to make sure you're equipped for success.

But wait, there's more At Hudson Restoration, we prioritize your success by providing opportunities for professional development and growth within the company, which includes access to paid training. In addition, through our 'Hudson Honours Program,' we celebrate your dedication with perks and bonuses for yearly milestones, making your journey with us even more rewarding. You'll also enjoy benefits like a phone allowance, gym allowance, paid sick days, birthdays off, and a shortened workday every Friday. And, of course, we believe in celebrating together with company events and much more

We also offer:

- Opportunities for professional development and growth within the company with paid training
- Wellness Program
- Phone Allowance
- Paid Sick Days
- Birthday's Off
- Shortened workday on Friday
- Company Events

and many more

Job Summary

Working under the director of the Project Manager, Director of Finance & HR, and the President, the PMA's essential functions are as follows:

- Develop and implement organizational structures to streamline workflow across the entire company.
- Assist the Project Manager in daily operations with ongoing projects
- Maintain organized project files and records, ensuring all documentation and notes are up-to-date and easily accessible.
- Updating internal company software file statuses to ensure project timelines are met
- Coordinate with suppliers and vendors to ensure timely delivery of materials and equipment.
- Assist in managing contracts, purchase orders, and invoicing for vendors and subcontractors.
- Monitor project costs and assist the Project Manager in financial reporting goals.
- Assist in managing labor resources, including scheduling in house crews and coordinating subcontractors.
- Track and manage inventory of materials and equipment used on projects using in house tracking software
- Provide support in onboarding new subcontractors - WSIB, COI, Vendor Agreement requirements are met
- AP duties - posting bills, collecting receipts, prepare cheque runs, review vendor statements, reconciliation
- Other duties as required.

Qualifications:

- Minimum 2 years experience in the Restoration industry
- Experiencing with Xactimate, Symbility, Encircle, and QBs is an asset

Pay: $45,000.00-$60,000.00 per year

Work Location: In person

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