Commercial Lease Administrator

2 weeks ago

Victoria, Canada Devon Properties Full time

We are currently seeking a **Commercial Lease Administrator** to join our team. This role is well-suited for a detail-oriented, highly organized administrative professional who excels in a fast-paced environment. If you enjoy working collaboratively as part of a high-performing team, we’d love to hear from you

**Why Devon Properties?**
- Be part of a respected and growing organization
- Competitive salary & extended health and dental benefits
- Work alongside experienced professionals in a supportive and collaborative environment
- Vacation starting at 3-weeks per calendar year
- Monthly rent day lunch is provided by the company in addition to various social events that happen throughout the year to support a successful team environment

As a **Commercial Lease Administrator**, you will play a key role in supporting our commercial property management team by ensuring lease documentation and related processes are well-organized, accurate, and up to date. This position requires strong attention to detail, excellent written communication skills, and the ability to manage multiple priorities while meeting deadlines.

**Responsibilities**:

- Process lease agreements, renewals, amendments, and related documents with precision and compliance.
- Interpret lease terms to ensure accuracy and consistency with company standards.
- Maintain an organized lease database, tracking critical dates and financial obligations.
- Liaise with Property Managers and accounting teams to address inquiries and resolve lease-related issues.
- Coordinate document distribution and approvals, ensuring timely execution.
- Support financial reporting through preparation of invoices, reconciliations, and summaries.
- Conduct periodic audits to maintain data accuracy and integrity.
- Validate and manage lease data entry and maintenance in RealPage.
- Draft correspondence and perform corporate registry searches as needed.

**Qualifications & Skills**:

- Diploma or degree in Business Administration, Real Estate, or related field preferred.
- Experience in lease administration or a similar commercial real estate role.
- Solid understanding of commercial leasing and legal terminology.
- Proficiency with lease administration systems, especially RealPage.
- Strong attention to detail, organization, and time management.
- Effective written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- A team player with high integrity and the ability to manage sensitive information discreetly.

, Permanent

**Salary**: $65,000 - $75,000 per year

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