Receptionist

2 weeks ago

Ottawa, Canada Inside Edge Properties Full time

**About the Company**

Inside Edge Properties (IEP) is a premium, full-service real estate management company that brings innovative and strategic thinking to the commercial real estate industry in the greater Ottawa area.

Our reputation is founded on integrity, expertise, and an unwavering commitment to client satisfaction. We’re proud to be a long-standing and trusted service provider to many of the region’s most successful commercial real estate owners and tenants.

**The Role**

As the first point of contact for clients and visitors, the Receptionist provides professional front desk service. This role is 100% in-person at IEP’s head office. The Receptionist is customer service focused and has a keen eye for ensuring that the office environment is well-maintained to support our staff and clients. The Receptionist will also provide administrative support as required.

**Key Responsibilities**

Reception Duties:

- Maintain common areas and kitchen spaces including spot cleaning, daily coffee machine set-up/maintenance, maintaining the dishwasher, and ordering / stocking kitchen supplies.
- Conduct a daily office walk-through / assessment to ensure common areas are properly set up; i.e., all printers stocked with paper and toner, fridges stocked in the boardrooms, common areas tidy and organized, and PPE stocked and accessible.
- Facilitate and arrange couriers and outgoing mail; review and distribute incoming mail.
- Proactively maintain the inventory of office supplies, including ordering, stocking, and updating the electronic inventory record.
- Provide support with videoconference and meeting set-up, including monitoring the boardroom schedule daily to ensure the room is properly scheduled and prepared.
- Assist with facilities coordination as required, including trouble-shooting various issues around the office and arranging maintenance visits with suppliers.

Administrative Duties:

- Perform digital scanning of documents; manage electronic and physical filing systems as needed.
- Assist with coordinating office events, client, tenant and broker appreciation activities, catering for meetings, etc.
- Support managerial staff with meeting and calendar management as required.
- Assist the leasing team with record-keeping, including compliance documentation.
- Perform other administrative duties as required.

**Skills and Qualifications**
- Post-secondary education in business administration or related field, OR equivalent experience.
- Proficiency in working with Microsoft Teams-based reception line and videoconference, or willingness to learn new technology.
- Proficiency in Microsoft Office 365, including Word, PowerPoint, Outlook, and SharePoint.
- Excellent communication and customer service skills with the ability to exercise professionalism, discretion, and confidentiality.
- Ability to accurately answer and/or re-direct customer and client phone calls for a variety of internal departments.
- Excellent interpersonal skills with the ability to foster collegiality and represent the company with professionalism.
- Ability to adapt to ad hoc tasks.
- Bilingualism (English/French) is an asset but not required.
- Must be able to lift up to 30 lbs. and climb a step ladder.
- Must be able to pick up or drop off packages at nearby mail depot as required.

**Remuneration & benefits
Our company offers a competitive compensation package including base salary, performance-based variable pay, pension, and comprehensive benefits.

  • Receptionist

    1 week ago

    Ottawa, Canada WELL Health Technologies Corp Full time

    **Entity**:ExecHealth **Position**:Receptionist **Type**:Full Time **Location**:Ottawa, ON **Company Overview**: **Position Overview**: - We are a dynamic and fast-growing company with an ambitious goal to transform the primary healthcare experience. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties...

  • Receptionist

    6 days ago

    Ottawa, Canada Prio Auto Sales Full time

    Prio Auto Sales is currently seeking to hire a Part-Time Receptionist Mon - Fri 6PM to 9PM to work at our dealership located at 63 Roydon Place Ottawa, ON. We are looking to find a professional who has excellent communication skills, who is welcoming to customers and clients, with the ability to support our dealership’s high volume of incoming calls and...

  • Receptionist

    2 weeks ago

    Ottawa, Canada AutoCanada Inc. Full time

    **Receptionist **417 Nissan** **Ottawa, Ontario** Join **417 Nissan** as a **Receptionist**! As the Receptionist you will be responsible for welcoming and assisting visitors, general office duties, and being the face and voice of our Dealership. First impressions are a driving force in business and therefore, your demeanor, knowledge, and helpfulness are...

  • Medical Receptionist

    1 week ago

    Ottawa, Canada Northwood Recovery Full time

    **Medical Office Receptionist/Support Staff - Addiction Recovery** Part-time to Full-time, Monday to Friday : 35 hrs/week **Position Characteristics** The Medical Office Receptionist/Support Staff assists patients with services identified in their care plan. The Receptionist will receive patients and visitors to the clinic in a friendly, non-judgmental...

  • Receptionist

    2 weeks ago

    Ottawa, Canada Cite Parkway Retirement Residence Full time

    **Cite Parkway Retirement Residence** is looking for a **Full-Time** **Receptionist** to join our team! Hours are 8:00 am to 4:00 pm - Monday to Friday. As the receptionist you would be responsible for receiving and directing visitors and inquiries. You would also be responsible for relaying and coordinating resident and employee messages using a variety of...

  • Receptionist

    1 week ago

    Ottawa, Canada Bayshore HealthCare Full time

    **Receptionist**(**Job Number**:25005761**)** **Primary Location**:ON-Ottawa - Administration - **Employee Type**:Part-Time**Description**: - Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum...

  • Receptionist

    2 weeks ago

    Ottawa, Canada Catholic Centre for Immigrants Full time

    Salary: 24.59 *** The Receptionist provides intake services to clients and administrative support to all CCI Departments. This position performs data entry, compiles reports, and liaises with other CCI departments to ensure the best service for clients. **MAIN DUTIES & RESPONSIBILITIES** Under the direction of the Office Manager, the Receptionist will: -...

  • Receptionist

    6 days ago

    Ottawa, Canada So Morocco Full time

    **Do you love caring for others and creating personalized, memorable experiences for each guest?** So Morocco Hammam & Spa is Ottawa’s destination for authentic Moroccan wellness, blending tradition with modern hospitality. Inspired by the ancestral rituals of the hammam, our spa offers a serene and luxurious space where clients come to relax, detox, and...

  • Dental Receptionist

    6 days ago

    Ottawa, Canada Kanata South Dental Full time

    **Responsibilities**: - Answering phone calls and scheduling appointments for patients - Greeting and checking in patients upon arrival - Verifying insurance coverage and collecting patient information - Strong A/R knowledge and experience - required - Assisting with billing and payment processing - Managing patient records and maintaining confidentiality -...

  • Receptionist

    4 weeks ago

    Ottawa, Canada McIntyre & Associates Professional Corporation Full time

    Receptionist McIntyre & Associates is a multi-service accounting firm, in West-end Ottawa. We are seeking an experienced Receptionist. You will have the opportunity to work with a great group of dedicated professionals. As work life balance is a key driver in our firm’s success, the office is closed on Fridays during the summer months. Duties will...