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Project Coordinator

4 weeks ago

Lachine, Canada Metso Outotec Full time

Summary

The Project Coordinator is an integral member of the project team responsible for building and development of projects of varying size and complexity.

Essential Functions

A job function is considered essential when at least one of the following is true:
The reason the position exists is to perform this duty.
Removing this function would fundamentally change the position.
A limited number of employees are available to do the function.
A person must have expertise to perform this duty.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job

**Responsibilities**:
Assist Project Managers with project initiation, execution, reporting, and completion, as needed by project managers.
Create and maintain Project and Sales Order in SAP
Communicate with Project Manager questions or deviations in the Sales Order based on the Sales Quote.
Maintain document control, database management, track project activities and team communication.
Plan, arrange and monitor all shipping arrangements through to fulfillment.
Process daily, weekly and monthly reporting to ensure all jobs are completed as prescribed, and all invoicing is processed in a timely manner.
Key user for issuing purchase orders for project materials
Facilitate all Travel logistics when required (Flights and accommodation)
Facilitate all Training logistics when required (HSE requirements)
Review and analyze costs on jobs and job margins.
Support of professional services processes and procedures
Effectively and accurately communicate relevant project information to team members.
Invoice customers for periodic and final billing.
All other duties as assigned

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Relationships

Reports directly to Manager - Professional Services, Canada
Directly works with Project Managers daily.

Supervisory Responsibility

This position does not have direct supervisory responsibilities

Travel

Up to 10% may be required for this position

**Qualifications**:
**Education/Training**:
Bachelor’s degree in either Business/Finance/ Administration or equivalent

**Experience**:
Technically competent in SAP (ERP system)
At least two (2) years applicable industry and product experience.
Experience in complex matrix organizations/relationships, management experience preferred.
Above average time management skills to work in a fast paced dynamic organization.
Financial skills related to service projects.

**Knowledge, Skills, Abilities**:
Bilingualism (French -English)
Ability to multi-task.
Effective communication skills including, verbal, written and presentation skills.
Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities.
Flexible during time of change.
Skills to effectively prioritize and execute tasks in a high pressure environment
Comfortable working in a technology rich environment.
Experience in working both independently and in a team-oriented, collaborative environment.
Capable of effectively and accurately working on several projects at one time, organizing and prioritizing tasks, and working in a fast-paced environment.
Strong customer service / customer satisfaction capabilities.
Willingness to actively engage in problem solving opportunities.

Essential Physical Job Functions and Work Environment

While performing the duties of this job, the employee is frequently required to sit, stand.
Use hands and fingers and talk or hear.
The employee must occasionally engage in manual handling activities.
The employee must occasionally walk, bend and/or stoop
The employee must occasionally kneel, push, or pull.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Ability to use keyboards, telephones, copiers, etc.
Requires the ability to stand, walk, climb and/or utilize a sense of balance. Climbing of stairs, ladders, scaffolds may be required at customer facilities.
The employee may be occasionally required to lift up to 20-50 lbs.

Work Authorization

Authorized to work in Canada.

EEO Statement

As a multi-national company Metso Outotec values and thrives on diversity. We are an equal opportunity employer. All employment decisions are made on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability please let us know.

COORDONNATEUR DE PROJET

Énoncé du poste

Le coordinateur de projet est un membre à part entière de l'équipe de projet, responsable de la construction et du développement de projets de taille et de complexité variables.

Fonctions et responsabilités du poste

Assister les chargés de