Document Administrator

1 week ago

Halton Hills, Canada GBA LLP Chartered Professional Accountants Full time

GBA LLP is looking for a positive, detail-oriented Document Administrator to become a part of our tight-knit team This position provides key support by collating documents and binders, managing and archiving documents and client files, and providing backup to the administrative team as needed.

When you join GBA LLP, you will be joining an award-winning firm with a commitment to empowering you to be a better you. Our core values are Communications, Trust, Respect and Service, and they guide our every interaction—whether with a client, or another team member.

In addition to a culture that respects and supports you, we also offer:

- A competitive salary
- Comprehensive extended health and dental benefits
- Paid sick days
- Paid overtime and bonuses
- Involvement in community support, including charity donations
- An environment committed to giving back to our community

Learn more about why GBA LLP is the right fit for you.

**Duties and responsibilities**:
**_Client Document Production and Management_**
- Collating corporate and personal documents and binders, both electronically and physically
- Printing and producing electronic and/or hardcopy packages for clients and governmental reporting bodies
- Generating finished, error-free and professionally looking products
- Delivering and tracking final product to management for review and sign-off
- Archiving documents in the electronic document management system
- Maintaining digital filing system for client files
- Tracking, scanning and faxing documents as required
- Ensuring effective and accurate transfer of files and electronic binders to internal and external stakeholders
- Following up on outstanding documents from clients
- Finalizing and archiving completed files and documents accurately
- Managing own workload and deadlines

**_Administrative Support_**
- Greeting clients in person or through incoming phone calls
- Assisting office management with administrative support as needed
- Performing other administrative duties and special projects, as required

**What we are looking for**:

- Prior administrative experience within a professional environment is considered an asset
- A people person who can also work independently and take initiative
- Great attention to detail
- High adaptability to new software technology
- Proficiency in Microsoft Office
- Ability to closely adhere to established policies and procedures
- Exposure to Caseware, Taxprep or Doc.It would be considered an asset
- Coversational French is an asset

This position is full-time located in the GBA LLP offices in Georgetown Ontario.

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