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People and Culture Administrative Assistant
3 weeks ago
Posted: April 9, 2025
Closing Date: April 21, 2025
Position Type: Permanent
Union: Exempt (MP)
ENMAX Values - Safety, Integrity, Accountability, Service, Teamwork, Agility, Innovation
- The People and Culture Administrative Assistant provides comprehensive and highly confidential administrative support to the Vice President, People and Culture. This role will be responsible for managing the Vice President’s calendar, coordinating departmental projects and supporting governance committees and activities with ENMAX’s unions.
- Major Responsibilities:
- Manage the Vice President’s calendar, communications, and travel arrangements with discretion and professionalism.- Prepare, edit, and refine correspondence, reports, presentations, and internal communication materials.- Organize and support meetings, workshops, and events, including agenda preparation, minute-taking, action tracking, and logistics coordination.- Process and reconcile expense reports, purchase orders, and corporate credit card statements.- Support departmental operations, including onboarding/offboarding, maintaining records and procedures, and managing a complex SharePoint site.- Provide direct support to the Vice President on governance committee requirements, including working with the unions to coordinate meeting minutes and materials for benefits, pension, and labour relations activities.- Assist with budget preparation, financial performance reporting, and tracking of contracts and renewals.- Identify and implement process improvements and provide support for adopting new technologies and systems.- Collaborate with administrative peers to ensure seamless cross-functional support.
Education Required:
- Post secondary education in Business Administration or a related field
Qualifications & Experience:
- Minimum 7 years of administrative experience with at least 5 years at a senior level- Superior judgment in handling sensitive and highly confidential issues.- Excellent Microsoft Office skills (Outlook, MS Teams, Word, PowerPoint are a must, SharePoint and Excel preferred) with a practical ability to create high level presentations, review and organize budgets and information.- Proven experience managing executive and board level materials and meetings.- Ability to proactively organize and prioritize correspondence as well as calendar management.
Competencies:
- Exemplary time management skills - we’ll need you to stay one step ahead of the executive leader and effectively manage busy schedules while anticipating and prioritizing their needs.- Teamwork - You’ll work closely with a strong team of leaders in the organization, as well as other Executive Assistants, to build relationships with our business leaders that will help keep us driving strategic priorities.- High level of decision-making autonomy for prioritizing executive’s meetings balanced with time for day-to-day work.- Accuracy, adaptability and problem solving are a big key to success in this role. Having an eagle-eye for details is a must. Our work plans are ambitious, so keeping track of timelines and deadlines is a big part of this job.- Being privy to sensitive and confidential information
Did we mention the ENMAX Advantage?
We offer competitive compensation including a comprehensive flexible benefits program, non-downtown location that includes great building amenities such as free onsite fitness facility with programming geared to employees needs, onsite child care centre (upon availability, offered from our ENMAX Place location 141 - 50 Ave. SE), free parking and much more. If you share our values and would like to make a difference with your career, join the team and see where the ENMAX possibilities can take you.
- Location: This role will be part of our hybrid (home and office) work force with office workspace located at ENMAX Place (141 - 50th Avenue SE, Calgary, AB). You will work from home on Mondays and Fridays and in the office on Tuesdays, Wednesdays and Thursdays.
Note:- Every ENMAX employee is responsible to take reasonable care to protect the health and safety of themselves, of all other workers, and of the public. Each employee must become familiar with safety procedures and rules applicable to their job and are required to follow them while working at ENMAX.- Must be legal to work in Canada and requires the successful completion of a criminal background check. Two pieces of valid Government issued ID will be required.
In the spirit of reconciliation, we respectfully acknowledge that we live and work on the traditional lands of Indigenous Peoples. ENMAX headquarters is in Calgary, Alberta, the traditional territory of the Blackfoot Confederacy, comprised of the Siksika, Kainai, Piikani, and Amskapi Piikuni Nations; the Tsuut’ina Nation; and the îyârhe Nakoda Nations of Chiniki, Bearspaw, and Goodstoney, and home to the Métis Nation of Alberta, as well as many diverse Indigenous people who have made the city their home. We are committed to strengthening
