Billing Coordinator

**Billing Coordinator** -** **Canada**

Hill and Knowlton Strategies is looking for a **Billing Coordinator **to join our team in **Ottawa** /** Toronto** or Vancouver**.

**KEY RESPONSIBILITIES**
- Compile monthly billing packages including time and expense reports, a client budget control report, invoices, status of account receivables and client profitability
- Collect and maintain client contract/project documentation to ensure billing is compliant with agreed terms (timing, details, backup, etc.)
- Liaise with client account leads to generate invoices ensuring that all time and out of pocket expenses are billed in accordance with contract terms, including gathering necessary backup (receipts), securing approvals and distributing invoices
- Provide analysis of client surplus/deficit and make any required adjustments for month-end revenue reporting
- Keep up with internal control requirements, prepare monthly analysis of project revenue, aged work in progress and accounts receivable balances, and liaise with the billing team to ensure detailed comments on status of aged balances are up to date
- Prepare, review and discuss work in progress reports with consultants, account leads and the management, flag the projects exceeding budgets, and follow up on remediation
- Review and update client payment terms in the system, perform analysis and suggest improvements in collections
- Review monthly AR tracking document detailing aged outstanding invoices, and provide management with weekly updates including client payments and collection status
- Follow-up on client outstanding accounts receivable invoices with billers/consultants/clients
- Work with client contacts and H+K’s accounts receivable team to address billing enquiries
- Conduct monthly analysis of reserves for doubtful accounts (bad debts, non-billable WIP) and propose adjusting entries
- Provide client, account and project level insights to account teams
- Elevate the finance team's visibility across the organization through participation in various company initiative / people / culture activities or teams

**COMPETENCIES**
- Ability to prioritize tasks and manage workload in a fast-paced environment with multiple deadlines
- Strong interpersonal skills
- Ability to articulate and communicate in a clear, fact-based manner, including relaying financial information to a non-financial audience
- Strong attention to details is crucial for this role

**REQUIREMENTS & QUALIFICATIONS**
- 2+ years of client billing or general accounting experience
- University or College degree in business / finance / accounting preferred
- Knowledge and experience with Maconomy financial platform is an asset
- Previous exposure to SOX related controls is an asset
- Strong Microsoft Word and advanced Excel proficiency to develop and prepare reports and project analysis
- Project accounting, professional services sector experience and a good understanding of revenue recognition principles is an asset
- Bilingual proficiency (in written and verbal French and English) is an asset
- Aspiring to enroll in the CPA program is an asset

**Accommodation Statement**:
**Diversity & Inclusivity Statement**:
Hill+Knowlton Strategies provides services in one of the most diverse countries in the world. As an Equal Opportunity Employer, we do not discriminate against applicants or employees on the basis of their race, creed, color, age, religion, sex, gender expression and presentation, disability, sexual orientation, marital status, military status, socioeconomic status, national origin, or ancestry.

At Hill+Knowlton Strategies, we believe the work we do together should empower everyone impacted to thrive including and especially those from underrepresented groups. Through our national Diversity, Equity + Inclusion Strategy, we are committed to addressing bias and systemic racism in our industry; see diversity as an asset to our organization and communities; and strive to build a workforce that reflects the society in which we work. We commit to promoting better understanding and appreciation of our human diversity; a commitment best realized through our individual and collective effort. Together, we’re building an environment where we embrace the whole of each person; where everyone is treated with humanity and acts with empathy; and where everybody who works with us has what they need to thrive.

**Working in Canada**:
**About us**:
Hill+Knowlton Strategies Canada (H+K) is a public relations and public affairs consultancy providing services to local, multinational and global clients from its eight offices across the country.
The firm works with clients to solve complex communications challenges and deliver award winning campaigns and is focused on continued innovation for the industry. H+K offers deep sector knowledge and breadth of public relations and public affairs expertise including specialists in health + wellness, technology, government + public sector, energy + industrials,