Unit Clerk

Why Fraser Health?:
We currently have an exciting opportunity for a Casual** Unit Clerk/O.R. Booking Clerk** to provide support to the Colon Screening Program team at Royal Columbian Hospital located in **New Westminster, B.C.** We are looking for a dedicated and personable individual with an eye for detail who is able to juggle numerous tasks in a busy environment. You like helping people, conduct business in a professional manner and display excellent communication skills. A focused approach is needed to complete routine day-to-day tasks and handle changing calendars, priorities, and timelines. Join us as you take a thorough, hands-on approach to delivering high quality and precise work while carrying a high level of integrity, discretion, and confidentiality.

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities. Our team of 43,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

Effective October 26th 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

Curious to learn what it’s like to work here? Like us on
**Twitter** &
**LinkedIn** (fraserhealthcareers) for first-hand employee insights.

Detailed Overview:
Reporting to the Manager, the Unit Clerk/Operating Room (O.R.) Booking Clerk performs a variety of clerical duties related to the operation of a patient care area including such duties as acting as a communication link for the Unit by transcribing and processing physician's orders; coordinating patient appointments; arranging patient tests and receiving results; preparing, distributing and making revisions to the daily and weekly O.R. slates using a computerized scheduling system. Maintains patient and surgical information by entering data information into computer, reviews booking forms, maintains and files other records related to booking procedures. Communicates with O.R. medical staff and offices as well as various hospital departments regarding surgical bookings, changes and revisions to the surgical slates. Prepares statistical reports for the Ministry of Health.

**Responsibilities**:

- Prioritizes, processes, coordinates and transcribes physician's orders and performs necessary follow up action.
- Acts as a communication link for the Unit by contacting other hospitals and departments, including collaborating with bed booking by exchanging information related to bed availability to assist in admissions, discharges and transfers. Answers telephones; transfers calls, takes messages or answers routine enquiries. Receives patient test results. Receives visitors, provides information and directs to appropriate area.
- Schedules, books and coordinates patient appointments by receiving appointment requests, making follow-up appointments, adjusting arrangements as directed in accordance with patient and facility requirements and assigning to the appropriate time, date and location. Arranges patient tests. Maintains appointment diaries by arranging and confirming appointments.
- Reviews surgical booking packages for completeness, such as surgery to be performed, lab work, pre-admission tests, special equipment, surgical assists, and computer documentation as per established policies and procedures.
- Prepares, updates and distributes daily and weekly O.R. slates using a computerized scheduling system by gathering patient information such as patient name, type of surgery, attending physician. In collaboration with the Surgeon's office, assigns patients to the O.R. slate according to type and expected duration of surgery.
- Adjusts the initial slate according to information such as changeovers procedures, blood required and staff required to ensure effective and efficient utilization of surgical beds. Notifies respective areas of adjustments and/or changes made to the O.R. slate.
- Coordinates activities with O.R. medical staff and offices as well as various departments regarding surgical bookings. Notifies appropriate areas of discrepancies or adjustments to be made to the O.R. slate.
- Notifies Bed Management of surgeries to confirm bed allocation for inpatient admissions when the patients to be admitted exceed the established guidelines to ensure effective and efficient utilization of surgical beds
- Inputs patient information into computer and maintains current computerized surgical waiting list for