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Accounts Payable Officer

2 weeks ago

Mississauga, Canada Zemlar Offices Full time

**JOB DESCRIPTION**

**Title**

ACCOUNTS PAYABLE OFFICER

**Reports To**

CHIEF ACCOUNTANT

**Type**

FULL TIME, PERMANENT

**Effective Date**

ASAP

**Exempt/**

**Non-Exempt**

NON-EXEMPT

**Salary Grade/**

**Band/Range**

**Job Purpose**

The Accounts Payable Specialist is responsible and accountable for providing support to the Finance department by managing financial accounts, contracts and accounts payable. This position manages all payment cycle activities in a timely and efficient manner and performs general accounting and contract review activities.

Specifically, this position is responsible and accountable for maintaining the Accounts Payable system, processing invoices, reconciling accounts, and preparing monthly reports. In addition, the position records accounting entries, reconciles and posts entries to the general ledger, reviews and analyzes actual results and variances to budget, and prepares reports.

**Key Responsibilities**

Key responsibilities include, but are not limited to:
DAILY
- Register invoices in the accounting system under the correct Vendor and GL codes.
- Distribute invoices for approval, according to the expense, and follow up for approvals.
- Prepare vendor payments as per scheduled due dates.

WEEKLY and SEMI-MONTHLY
- Validate sales reports and prepare commissions.
- Follow up with vendors on previously sent invoices, negotiate settlements, and perform account reconciliations.
- Coordinate with Operations with respect to vendors invoices, payments, cheques distribution, and petty cash expenses
- Conduct intercompany reconciliations to identify and record intercompany transactions and ensure accounts are properly reconciled
- Prepare payment schedules and cheque payments

MONTHLY
- Oversee vendor accounts and analyze charges.
- Ensure all vendors have submitted their invoices prior to month end and register the correct period/month, GL codes, and vendor to ensure a smooth and accurate payment run.
- Report on exceptions, irregularities or identified errors.
- Follow up with vendors for resolution of invoice concerns/issues and outstanding amounts.
- prepare analysis of accounts
- maintain vendor files
- correspond with vendors and respond to inquiries
- assist with month end closing
- provide supporting documentation for audits
- maintain accurate historical records
- maintain confidentiality of organizational information

OTHER
- Perform other tasks as assigned.

**Core Competencies**
- Good communication skills both written and oral.
- High degree of accuracy and attention to detail.
- Able to adapt, multitask and learn quickly in a dynamic environment.
- Excellent organizational, time management and prioritizing skills.
- Willing to work as many hours as needed to meet deadlines.
- Works well independently and in a team environment.
- Able to work well under pressure.

**Key Qualifications**
- University degree/college diploma in Accounting or similar field.
- 2+ years of full cycle accounts payable experience or supply chain industry.
- Experienced with ERP systems, preferably

**Working Conditions**
- Shift: Monday to Friday, 9am to 5 pm, 40 hours/week.
- Location: Mississauga, onsite
- Pay: Holiday pay, semi-monthly pay schedule.
- Ergonomics: Continual sitting, typing, exposure to computer or laptop monitor and surrounding low level noise. Regular standing, walking, speaking. Occasional bending
- COVID-19 Protocols

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Vision care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- vendor management: 1 year (preferred)
- Accounts payable: 1 year (preferred)