Hub Assistant

2 weeks ago

Whitby, Canada Community Care Durham Full time

**Hub Assistant, Durham Region**

**(Casual)**

At Community Care Durham (CCD), coordinated networks of volunteers and inter-professional staff, working out of integrated community hubs and other locations, strive to enrich the well-being and quality of life for people wherever they choose to call home. As the largest community support services agency in Durham Region, CCD collaborates with its partners and the broader community to address community issues and support local citizens to achieve their goals to live independently.

The Hub Assistant supports the program delivery and provides administrative support to the local Hubs across the Durham Region (Ajax/Pickering, Whitby, Clarington, Port Perry) to staff and volunteers for all CCD programs.

Responsibilities include but are not limited to:
**Front Office Assistance**
- Answers phone inquiries, transfers calls, and takes messages;
- Processes incoming and outgoing mail;
- Assigns security keys and badges to staff and volunteers;
- Maintains entry appearance of the Hub (brochures, cleanliness, sanitation practices, etc.,).

**Administration**
- Assists Community Hub Manager to set weekly agendas for meetings and takes minutes;
- Completes weekly deposits/reconciliation for service-related finances and donations using CCD Financial systems;
**Hub Assistance**
- Maintains office Health and Safety bulletin board;
- Performs monthly Health and Safety inspection and provides follow-up when needed to address concerns (includes inspection of First aid safety kit);
- Maintains Hub kitchen sanitation;
- Works with Procurement to maintain office supplies and coordinates maintenance of office equipment;
- Monitors bookable spaces in the Hub;
- Cross trains with other positions in the Hub for continuation of service delivery;
- Provides support and back-up to all Community Supports personnel in the Hub for program support as required (backfilling when necessary)

**Qualifications required**:

- Post secondary education in Office Administration or related field
- Minimum 1 year of experience in administrative role is an asset
- Intermediate experience using Microsoft Office (Word, Excel, SharePoint, PowerPoint) and strong computer skills
- Experience using a Client Information Management System is an asset
- Strong customer service skills with the ability to work in a fast paced environment
- Strong communication and organizational skills with the ability to multitask
- Sensitivity to the needs of the vulnerable population with disabilities, including challenges in cognition
- Satisfactory Police Vulnerable Sector Check 
- Must work in a safe manner and promote the health and safety of all staff, volunteers, clients and the community as outlined within CCD policies

**Compensation**:Starting at $20.00 per hour; plus 6% vacation pay

**Job Type**: Casual

Pay: From $20.00 per hour

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Application deadline: 2025-04-23

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