Development Donations Specialist

**Position Purpose and Summary**

The Donation Specialist is a vital part of the Advancement Team, responsible processing and receipting large, complex donations and pledges for Trinity Western University including donation corrections, payroll deductions, reconciliation reports and records management. The Donation Specialist plays a key role in helping TWU reach it fundraising goals, working in close partnership with colleagues across the Advancement Team. The donation specialist serves as a resource for university compliance with CRA regulations and works closely with the Finance Team.

**Key Areas of Responsibility**

1) Donation processing and database management
- Complete timely and accurate data entry.
- Process and deposit donations and issue receipts in accordance with the Income Tax Act.
- Export and import data from multiple giving platforms including IATS, GiveCampus and other software.
- Maintain third party platforms for accuracy of content; troubleshooting on behalf of donors; import/export; developing and adjusting administrative processes as needed.
- Works closely with the TWU US Foundation to appropriately allocate donations from US donors, and issue US tax receipts.

2) Donor relations
- Manage monthly donors, contacting those whose credit cards have expired/been declined, and support the Advancement team with stewardship activities, including producing annual consolidated tax receipts.
- Schedule and submit monthly donor gift files and reports.

3) Financial management
- Prepare fundraising reports for the annual audit.
- Prepare monthly fundraising reports reconciling with finances in accordance with Finance department requirements.

**The Person**

You are someone who wants to integrate your family with your faith. You are a skilled problem solver with an attention to detail, and are comfortable working with financial systems, and a keen interest in process control and continuous improvement. You are a team player, and you genuinely enjoy being with people.

**Skills and Abilities**
- Superior personal, interpersonal and team oriented multi-tasking skills with a wide range of people on and off campus. Strong communication and organizational skills. Superior computer and software skills. Experience in a Microsoft-based office is an asset.
- Discreet, confidential and intuitive. Ability to communicate collaboratively within a donor-centric environment. Superior personal and interpersonal ability to work in a team-oriented multitasking environment where a wide range of contact is made with staff, faculty and donors.
- Superior, well-developed abilities in communication and needs analysis. Good ability in organizing, planning, prioritizing, administrative and regulatory details. Able to work in a flexible manner with the responsibilities in the midst of a busy and challenging work environment. Able to plan, execute and manage work flow ensuring that all activities’ details are handled in a time sensitive manner.

**Personal**

Driven and inspired by the idea of a positively impacting the various marketplaces of life through the development of godly Christian leaders by serving the Trinity Western University community.

A dedicated and mature evangelical Christian with an earnest desire to serve in family, church, work and community. Affirm and support TWU’s mission, values, Statement of Faith, and Community Covenant. Strength of character and reputation, integrity, focused. A winsome personality with a positive and friendly attitude.

**Servant-Leader Way of Life**: Act in a manner that exemplifies Jesus Christ in all on and off-campus contacts thereby living out the servant leadership mission of the university and contributing effectively towards achieving the institutional and Kingdom goals of the organization.

**Standards & Requirements**

**Education**:
Bachelor’s Degree is preferred.

**Experience**:
2-3 years of directly related experience in donation processing preferred or a good understanding of bookkeeping practices.

Understanding of, and experience in applying, CRA regulations.
- Trinity Western University is located on the traditional ancestral territory of the Sto:lo people._