Sales Administrator

7 days ago

Ottawa, Canada The Minto Group Full time

**Sales Administrator**
**Minto Kanata Sales Office**
**Build your future at Minto**
Since 1955, we’ve been proudly building better places for people to live, work and play, one home and one relationship at a time. To us, it’s all about special moments — like the thrill of a new apartment, the pride in owning a first home, or a growing investment partnership. We recognize this continues with great employees, like you, and would love for you to join us on our mission. At Minto we welcome change, celebrate new ideas and provide you with the resources, professional training and diverse opportunities to grow your career.
**Your offer will include**:

- Competitive salary
- Annual bonus + benefits effective 1st day + RRSP matching plan + 3 weeks’ vacation
- Tuition reimbursement plans and professional development courses
- Employee recognition platform - Be rewarded by your colleagues for your contributions
- Flexible summer hours
- Many exciting career opportunities

**Your Role on our Team**:
The Sales Administrator, Marketing and Sales is responsible for all administrative duties to support the Sales Representative and to provide an ultimate Customer Experience for all Minto customers.
**In this role, you will**:

- Answer telephones and inquiries, handing off to Sales Reps for Sales-related issues;
- Welcome and greet all visitors to the sales centre; quickly acknowledge customers’ presence and hand off to Sales Rep;
- Prepare sales documents including the Agreement of Purchase and Sale (APS) prior to scheduled appointment;
- Review all sales files for accuracy; return to sales representative for correction as required; final review and process of sales file to Head Office;
- Maintain and update monthly sales register;
- Assist with entering data from contact cards into database, checking for previous registration for broker and Minto referrals, advising of issues for sales representatives to follow-up with broker/customer when required;
- Maintain & update marketing and sales reports as required;
- Order and maintain Marketing and Sales materials;
- Conduct inspections to ensure sales centre & models are always kept neat & clean, ensuring all decorated areas are also in order; report any concerns accordingly (weekly);
- Prepare amendments for sales representatives’ follow-up with customer;
- Other duties within the scope, spirit and purpose of the job, as requested by management.

**We would like you to have**:

- High School Diploma or related work experience
- Experience in a sales environment preferably real estate or new home sales
- Strong knowledge of Microsoft Applications (Outlook, Excel, Word)
- Knowledge of community amenities
- Knowledge of new home builder products
- Excellent interpersonal skills and a positive, friendly attitude with customers and the public
- Works efficiently in a team environment
- Has strong attention to detail skills
- Bilingual (English/French) considered an asset

Schedule:

- Weekend availability

Work Location: One location

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