Seasonal Group Event Coordinator

1 week ago

Banff, Canada Pursuit Collection Full time

What will be your daily pursuit?:
We are looking for an energetic and organized Seasonal Group Event Coordinator to join our team. In this role, you will support our Sales Managers and Group Event Planners with planning, coordinating, and executing events. No day is the same in this busy and fun environment working in Banff.

When does this adventure begin?:
This role will run from Mid April / early May and will be a 6 month fixed term position

What will you do in this job?:

- Provide comprehensive support to Sales Managers and Group Event Planners, including preparing contracts, invoices, banquet event orders (BEOs), quotes, and arranging bookings for venues, tickets, and hotel accommodations for group events.
- Assist with data entry, system updates, and migration into booking platforms.
- Manage administrative tasks such as updating group documentation, menus, floorplans, organizing event materials, and compiling feedback for events and team members.
- Offer on-site support for groups and events, including setup, coordination, execution, and teardown as needed.
- Coordinate and manage the booking of FAM (familiarization) trips and site inspections.

Perform additional duties and tasks as assigned

What skills and experience do you need for this job?:

- Energetic, enthusiastic, and a quick learner with the ability to multitask effectively.
- Strong customer service skills and experience in guest services.
- Excellent interpersonal, oral, and written communication abilities.
- Comfortable presenting to groups of various sizes.
- Adaptable to a flexible schedule, accommodating varied event support timings.
- Possession of an Alberta Class 5 driver’s license (or equivalent).
- Detail-oriented with strong organizational and administrative skills.
- Proficient in Microsoft Office Suite within a Windows environment; experience with
Delphi/Salesforce is a plus but not mandatory.

REPORTING
This position reports directly to the Sales Manager.

What will your work environment be like?:
We wake every day to greet glaciers, mountain peaks and turquoise lakes. At Pursuit, we live the dream. We’re united by an intrinsic love of exploring that can’t be confined by physical borders. Together, Pursuit team members and guests create inspiring memories they’ll share with their friends and families for years to come. It’s all about sharing our amazing destinations.

EEO:
Pursuit is an Equal Opportunity Employer committed to diversity in the workplace. We evaluate qualified applicants without regard to race, colour, age, religion, gender, sexual orientation, disability, veteran status, and other protected characteristics.

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