Invoice & Processing Clerk

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**Title**:Invoice & Processing Clerk**:

- Job Close Date: Feb 28, 2025

**File Number**:

- 2196**Employee Group**:

- Local 101**Service Area**:

- Finance Supports**Division**:

- Financial Services**Job Type**:

- Full-Time Permanent**# of Openings**:
1

**Summary of Duties**:
Reports to a Financial Services Supervisor & Systems Coordinator. Processes Accounts Payable payments and performs related functions. Performs data entry of accounts payable and other Financial System transactions.

**Work Performed**:

- Uses Financial System to enter on-line journal entries, invoices, receipts, miscellaneous vouchers, progress payments and matches invoices to receipt of goods on purchase orders.
- Liaises with City of London's vendors and Corporate departments relating to invoicing issues.
- Assists with monthly Purchasing Card process, including the review of cardholder statement packages to ensure they are authorized and all chits and declaration forms are attached as well as correcting any account code errors or omissions through contact with the cardholder/site-coordinator.
- Ensures the City takes advantage of all discounts, avoids all penalties and maximizes cash flow on all miscellaneous accounts payable vouchers and purchase receivers.
- Reconciles payments to supplier statements.
- Assists with corporate compliance regarding GST and PST legislation in regards to accounts payable transactions and data entry documents. Self-assesses tax on invoices and Purchasing Card transactions for out-of-province and out-of-country purchases.
- Works with purchasing staff on purchase order issues including outstanding encumbrances, freight charges, invalid accounts, contract issues, discounts and taxes.
- Ensures that Workplace Safety & Insurance Board Clearance Certification is in place before progress payments and final payments are made to contractors.
- Initiates stop payments, obtains bond of indemnity and processes replacement cheques.
- Maintains Contract Binder, Signing Authority Binder, Employee Lists, FPO Distribution Lists, and Instruction Binders.
- Requests monies owing to the City of London relating credit memo.
- Responds to letters from the vendor's auditors requesting assistance in confirming balances due at a point in time.
- Performs related duties as assigned.

**Qualifications**:
A one year Community College Certificate in Accounting, Bookkeeping or General Business.

**Experience**:
Six months to one year related experience.

**Compensation & Other Information**:
$40,328 - $58,583 (Level 6)

This posting is for one (1) permanent full-time position.

Current hours of Work: Monday - Friday from 8:30 a.m. to 4:30 p.m.

Work Arrangement: On-site. Subject to change in accordance with business requirements.

**NOTE**: Applicants may be required to complete a job related test.

**Police Record Check**:
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