Athletics Financial Operations Administrator

**Date**:Feb 25, 2025 **Location**: Waterloo, CA **Company**:Wilfrid Laurier University **Department**: Athletics and Recreation **Job Type**: Continuing **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Waterloo **Reports to**:Manager, Business Development and Financial Strategy **Employee Group**: WLUSA **Application Deadline**:March 11, 2025 **Requisition ID**:9102 Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone. Laurier has more than 21,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a flexible work policy and employing a workforce that is reflective of local and national demographics. Laurier's Waterloo, Kitchener, and Brantford campuses are located on the shared traditional territory of the Neutral, Anishnaabe, and Haudenosaunee peoples. This land is part of the Dish with One Spoon Treaty between the Haudenosaunee and Anishnaabe peoples and symbolizes the agreement to share, protect our resources, and not to engage in conflict. Laurier's Milton campus is located on the traditional territory of the Mississaugas of the Credit, and part of the Nanfan Treaty of 1701 between the British Crown and the Haudenosaunee Confederacy. **Position Summary**: The incumbent’s primary responsibility is to be the financial support for the Department of Athletics & Recreation, which is made up of various groups such as Recreation, Inter-University Sport (Varsity), Facilities, Events, Laurier Brantford Athletics & Recreation, and Rentals. The Financial Operations Administrator - Athletics makes recommendations to Athletics senior management on budget planning, financial strategies and deals with confidential information. The position reports to the Manager, Business Development and Financial Strategy, with dotted line reporting (dual accountability) to the Director, Athletics & Recreation. This position requires extensive knowledge and understanding of all facets of the payment processing operations and a thorough understanding of university expense and signing authority policies and procedures. They are also required to have a knowledge and understanding of Broader Public Sector Directives governing payment processing and disbursement of public funds. The incumbent will have daily contact with administration staff, management, other departmental staff, and vendors in completing the duties of this role and has a direct influence in providing excellent customer service and satisfaction to internal and external stakeholders. **Accountabilities**: **Budget Support**: - Oversees and maintains several financial models that are used for budget planning purposes for the department, as well as for Athletics-specific strategic planning - Collaborates with Athletics unit leaders to coordinate the distribution and review of approved budgets to determine recommended changes as necessary - Analyzes details of budgets and actuals, incorporating trend analysis and other approaches as applicable, and liaises with Athletics unit leaders for review and recommendations - Performs detailed analyses on specific revenue and cost items to assist in business decisions **Reporting**: - Assists Athletics units and leaders with understanding various financial reports and information - Prepares custom financial reports based on client needs - Prepares regular budget to actual and variance analysis reports - Leads annual reports process on each unit, including a summary report with contributions from Athletics unit leads. These reports are used for advocacy efforts by Athletics senior management. **Financial Operations**: - Oversees the day-to-day financial documents and monitoring of expenses for the client group and compares financial results to budget - Supports Athletics unit leaders in adhering to financial policies and procedures, financial terminology and standard accounting practices, identifying concerns and opportunities - Reviews financial processes, recommending and implementing changes to find efficiencies in workflow by utilizing technology, ensuring adherence to appropriate controls (e.g. cash and reconciliation) - Processes budget and actuals transfers; processes correcting journal and budget entries - Inputs invoices into the financial system in accordance with financial policies - Prepares deposits for the University stadium cashflows and other deposits as necessary - Prepares reconciliations, including bank reconciliations, for Athletics & Recreation