Manager, Fleet Operations

**Job Details**
Permanent Full Time (Non-Union)

** Posting Status**
Open to all current Town of Oakville employees and external applicants

** Closing Date**
Applications for this position must be received at oakville.ca by no later than 11:59pm on **November 16, 2025.**

Reporting to the Director of Roads and Works, the Manager, Fleet Operations manages and oversees the duties and responsibilities of the division Fleet Operations.

** What can I expect to do in this role?**:
The Manager of Fleet Operations collaborates with town-wide departments to manage the Town’s fleet assets. This includes protecting their value through a realistic asset life-cycle management program, implementing a proactive preventative maintenance and repair program, and evaluating new innovative technologies. The Manager is responsible for budget preparation, administration and fiscal management and will contribute to the development, planning and implementation of strategies and goals that support service level standards and continuous improvement and drives for results that are aligned with the Corporation’s strategic vision, direction and values. This position also oversees all activities of the Central Stores functions as well as the administration of driver training ensuring compliance with the Corporate Fleet Policy, Ministry of Transportation requirements including the Driver Certification Program and other related legislation.

Other responsibilities include:

- Provides strong leadership to enhance and promote Fleet Management’s vision, setting strategic directions, goals and priorities and taking a proactive approach to problem-solving.
- Analyzes operational performance and identifies/implements improvements to operational efficiency. Reports to, and advises, senior management on operational performance and issues. Contributes to strategic planning and development of service delivery plans.
- Performs research to advance fleet innovation in areas such as emerging sustainability-related technologies, fuel systems, safety technology, advanced fleet systems and productivity improvements.
- Leads, directs and engages a highly professional team of approximately 24 staff. Supervise staff including recruitment, selection, hiring, assigning work, determining training and development needs, coaching and mentoring, team building, conduct performance appraisals, and determine/ recommend disciplinary action in accordance with the collective agreements and municipal policies and practices.
- Manage annual Fleet budgets (approximately $9.8 Million operating budget and approximately $6.0 Million capital budget) and this includes lifecycle replacement of fleets.
- Ensuring timely replacement of Town-wide assets based on condition assessment while viewing opportunities based on the total cost of ownership lens
- Develops business unit budgets for approval. Allocated financial resources efficiently to deliver services and maintain expenditures according to budget.
- Oversees the preparation, tendering, administration and service delivery of contracts, equipment tenders and/or other agreements.
- Ensures purchased services are evaluated and reported on for assurance of quality, including recommendations for payment in compliance with contract tender specifications.
- Manages overall performance of the department according to Key Performance Indicators (KPIs) and seeks to implement operational efficiencies that enhance overall service delivery and customer service and are consistent with priorities of the Corporation.
- Participates in departmental Business Plan development through the formulation of strategic initiatives for Fleet Management Services and leads in defining the overall direction of the division (e.g. goal setting, objectives, performance indicators, policies and procedures).
- Leads future year planning efforts in collaboration with the Finance department to balance the risk between limited capital budget reserve and service level requirements, identifying an optimal replacement schedule for fleet assets.
- Participates in department planning and formulation of strategic initiatives for the division, assisting in defining the overall direction of the department, goal setting, and development of policies and procedures.
- Establishes effective partnerships with town departments and external partners to facilitate planning, coordination, and implementation of identified capital projects, acting as a liaison between stakeholders and department management.
- Supervises staff performance and manages HR programs including performance management, collective agreements and health and safety.
- Acts as an advisor or arbitrator on operational issues. Solves more complex problems and liaises with other departments, management, customers and supplier to coordinate resolution/improvement of services issues.
- Leads the preventative maintenance and repair program for a diverse fleet of over 1600 assets.
- Leads fleet data analytics to e