Document Controls Coordinator

**Documents Control Coordinator**
- Take on the challenges and rewards of a career that will take you far._

Dumas is a leading full-service mining contractor operating in the Americas. The company’s client list includes some of the world’s largest and most respected mining companies.

Dumas is the contractor of choice for the most technically challenging underground projects, including mine construction, full-scale mine development, production mining, mine services and engineering.

The Document Controls Coordinator will be responsible for the overall organization, management and maintenance of all Company documents. The Document Controls Coordinator will oversee all aspects of filing, archiving and retrieval of documents pertaining to the Company’s policies, health and safety documentation, instructional materials, training records, quality control documents and maintenance records, as well as any other stored records as required. The Document Controller will work with management, staff and clients to ensure that all documentation is appropriately managed and retrieved as necessary and is stored in accordance with any relevant standards or regulations.

**DUTIES AND RESPONSIBILITIES**:

- Follow policies and processes to support a robust document control system in accordance with organizational objectives.
- Develop, manage and maintain document control systems.
- Support and coordinate document control activities with internal departments, projects and clients.
- Provide general project and office support as required.
- Assist with the production, distribution and versioning of controlled documents in compliance with the applicable written procedures.
- Provide appropriate assistance and guidance to staff to ensure that the required documents are produced in an efficient manner, and in the standard format.
- Manage the review and approval of controlled documents.
- Administer and enforce all aspects of document control functions through established work processes and procedures.
- Ensure that indices are up-to-date, and that obsolete versions of controlled documents are removed and archived.
- Recommend actions and strategies in order to improve the management of controlled documents and archived data.
- Foster a culture of compliance with formal procedures for production and control of documents.
- Instruct management and staff in the use of the document storage system.
- Other administration duties as required.
- Advocate best practices and drive improvement of document management processes and procedures.
- Ensure that all received electronic media are filed appropriately within the document management system.

**COMPETENCIES, SKILLS AND KNOWLEDGE**:

- Post Secondary Diploma in Business Administration or a suitable combination of education and practical experience in this role.
- Minimum two to four years experience as a Document Controller.
- Proficiency in Microsoft 365, advanced knowledge in Sharepoint.
- Knowledge of electronic document control systems would be an advantage.
- Proficiency in continuous improvement and business systems.
- Excellent and effective communication skills both verbal and written.
- Accuracy and attention to detail are critical, while working under tight deadlines.
- Strong interpersonal skills.
- Ability to follow through and complete overlapping projects.
- Exceptional organizational, time management and prioritizing skills.
- Strong problem identification and problem resolution skills.
- High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles or facts.
- Ability to interpret and implement company policies and procedures

**To Apply.....**
- Dumas Contracting Inc. is committed to an environment that is barrier free. If you require accommodation during the hiring process, please inform us in advance so that we can arrange reasonable and appropriate accommodation._