Adminstrative Assistant

**Responsibilities**

As an **Administrative Assistant** with Clow Darling, you will provide administrative support to a team or department. Responsibilities include, but are not limited to:

- Serve as the administrative support to assigned team members by coordinating, facilitating, recording and communicating their individual, group and company-wide activities
- Receives and assesses incoming calls and expedites the required action by transferring calls, taking and relaying messages or contacting the appropriate service(s).
- Prepare invoices
- Prepare quotes efficiently and professionally
- Strong ability to multitask, prioritize, and meet tight deadlines
- As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts and tables
- Establish and maintain appropriate filing systems, both manual and electronic.
- Create, update and maintain departmental databases when appropriate
- Issue purchase orders with great attention to detail
- Must be willing and able to take the initiative when needed
- Must be able to work with mínimal supervision
- Ability to perform effectively under pressure in a dynamic and fast-paced environment
- Coordinate special activities and liaison functions for assigned team members, such as travel arrangements

**Qualifications**

Minimum Requirements include:

- High school diploma or equivalent from an accredited institution
- Three to five years in an administrative support role in an office environment
- Advanced knowledge of Microsoft Office
- Strong communication skills to work with technicians and ability to work well with the public
- Demonstrate strong attention to detail and proofreading abilities
- Familiarity with a computerized accounting/dispatch system would be considered an asset
- A background in construction is an asset but not necessarily required.
- This description is not a comprehensive listing of activities, duties or responsibilities that the employee may require. Other duties, responsibilities and activities may be assigned or changed at any time with or without notice._

We value your interest in this opportunity. However, only those applicants selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

Schedule:

- 8 hour shift

**Education**:

- Secondary School (preferred)

**Experience**:

- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)

Work Location: In person