Office Manager

2 weeks ago

Brampton, Canada MJardin Group Full time

Role Summary
The Office Manager is responsible for ensuring the smooth operations within the office. This role is to support the different functions within the office and to help improve efficiency, including: operations and HR.

Role Responsibilities
- Manage and oversee office operations and procedures
- Organize and plan meetings and events for various business departments
- Prepare letters, presentations and reports
- Process invoices and ensure that all items are invoiced and paid on time
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Coordinate with IT department on all office equipment
- Provide assistance to the organization’s HR and finance department as needed
- Provide support to visitors while on site
- Assist in the onboarding process for new hires
- Address employee queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Other duties as required

Role Requirements
- Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
- High-level of professionalism and decorum
- Strong technological skills
- Extremely well-organized
- Knowledge of Office Administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment

Direct reports
No Direct Reports

Required Qualifications
- 3-5 years of experience in office management
- Highly organized, self-motivated, great leadership and interpersonal skills.
- Strong MS Office skills

Performance Metrics
- Professionalism: Meeting compliance with regulations at all times.
- Communication: Attend HC inspections with efficiency and politeness.
- Accountability: Identifying and taking preventive measures in response.
- Learning & Development: Training new hires on SOP’s and re-training expectations.
- Flexibility: Keeping up to date with HC regulations and ensuring SOP meet the requirements.
- Efficiency: Reviewing and executing records upon completion.
- Leadership: Coaching staff on Health Canada Compliance.

Expected Hours of Work

This is a full-time position that requires but is not limited to, 40 hours per week. Operational hours are dependent on the client and facility operations. This position may be required to work weekends and holidays. Have reliable transportation to and from the facility.

Working conditions

The Office Manager is exposed to pollen, allergens, and chemical pesticides at the facility.

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