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Real Estate Administrative Assistant

2 weeks ago

Caledon, Canada REMAX GOLD REALTY INC Full time

**Job Overview**

**Duties**
- Assist in managing daily operations of the real estate office, including clerical tasks and administrative support.
- Coordinate appointments, meetings, and property showings for agents.
- Maintain accurate records of transactions, client interactions, and property listings.
- Team Management Support
- Facilitate team performance discussions and ensure alignment with targets.

Marketing and Content Creation
- Work with the Social Media Manager and Deals Coordinator for seamless marketing execution.

Lead Management
- Call and qualify leads from various sources, including:

- CRM, open houses, online inquiries, and cold-calling leads.
- Ensure prompt responses to online leads to maximize conversion potential.
- Update CRM with new leads, notes, and activity tracking.

Scheduling and Coordination
- Schedule property showings and coordinate with buyers and sellers.
- Oversee door-knocking routes and cold-calling plans for the team.
- Ensure all lead-related tasks and follow-ups are completed efficiently.

**Requirements**:

- Proven experience in real estate administration or a related field.
- Strong organizational skills and ability to multitask in a fast-paced environment.
- Excellent verbal and written communication skills.
- Proficient in CRM software, MS Office, and Social Media platforms.
- Proactive and self-motivated with a team-oriented mindset.

**Benefits**:

- Competitive compensation.
- Opportunity to grow within a supportive and ambitious team.
- A dynamic work environment where every day is different.
- Track and distribute team targets and provide progress updates.
- Coordinate distribution of new leads and ensure timely follow-ups.
- Monitor lead engagement efforts and provide regular updates on lead follow-up targets.
- Organize team meetings to discuss lead performance and engagement strategies.
- Provide excellent customer service by responding to client inquiries and supporting their needs throughout the buying or selling process.
- Help with bookkeeping tasks using QuickBooks to track expenses and manage financial records.
- Support marketing efforts by preparing promotional materials and managing social media accounts.
- Ensure compliance with real estate regulations and company policies.

**Skills**
- Experience with QuickBooks or similar accounting software is preferred.
- Strong clerical skills with attention to detail for accurate record keeping.
- Excellent customer service and support skills to foster positive client relationships.
- Ability to type efficiently and accurately for documentation purposes.
- Familiarity with dental or medical office environments is a plus but not required.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- A proactive attitude towards problem-solving and a willingness to learn new processes.

Join our team as a Real Estate Assistant and contribute to creating exceptional experiences for our clients while developing your career in the real estate industry

**Job Types**: Full-time, Permanent, Fixed term contract
Contract length: 12 months

Pay: $42,391.10-$73,931.37 per year

Additional pay:

- Bonus pay
- Commission pay

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- Secondary School (preferred)

**Experience**:

- Real Estate Office: 1 year (required)
- Administrative: 1 year (required)

Work Location: In person

Expected start date: 2025-02-01