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Construction Office Administrator
2 weeks ago
**ABOUT US** We are a group of locally owned and steadily growing companies in Nanaimo, specializing in construction, insulation, and hazmat abatement. But more than that, we’re a team of real people who care about the work we do and the people we do it with. We pride ourselves on delivering high-quality work with a focus on safety, and teamwork. We also take pride in something less obvious but just as important**:our culture**. We are a close-knit, down-to-earth group that treats each other like family. We support each other, communicate openly, and celebrate wins (big and small) together. As we grow and expand, we are looking for someone who is not only skilled, but also shares our values and vision; someone who's in it for the long haul and excited to grow with a small, ambitious team. **THE ROLE** We are hiring a **Construction Administrator**: - someone who thrives in a space where structure meets creativity. This role is a mix of financial operations and project support, with plenty of variety built in. **WHAT YOU WILL BE DOING** - Financial Operations & Admin_ - Processing invoices, payments, and accounts receivable and resolving discrepancies - Tracking assets, calculating depreciation, and preparing journal entries - Reconciling bank statements, credit cards, and supplier accounts - Preparing journal entries and reviewing general ledger accounts - Managing GST, PST, payroll remittances, and WCB filings - Supporting month-end and year-end financial processes, including year-end prep - Maintaining clean, up-to-date ledgers for the companies - Assisting with budgeting, forecasting, and project/job cost tracking - Providing general office and reception support when needed - Project Support & Content Creation_ - Helping with job scheduling and coordinate project timelines - Supporting the team with estimates, documentation, and change orders - Helping track project progress, deadlines, and deliverables - Communicating with clients and crew members to keep things on track - Creating useful, on-brand content for things like social media, internal docs, and client handouts - Helping keep projects organized and visually clear (whether it’s through a spreadsheet, a schedule, or a well-designed form) **WHAT SETS YOU APART** - 2+ years of experience in construction and using Buildertrend (this will be an advantage but curiosity, adaptability, and a willingness to learn matter more) - Solid bookkeeping experience - Comfortable with QuickBooks, spreadsheets, and digital tools - Naturally organized, but adaptable when things change (and they will) - Familiar with social media and light content creation (Canva, Facebook, etc.) - Clear, thoughtful communicator (both in writing and conversation) - Proactive and self-directed (you don’t wait to be told what to do) - A growth mindset, using downtime constructively to support others or improve processes - Flexible, with a "how can I help?" attitude; understanding that being part of a _team_ sometimes means pitching in beyond your specific job responsibilities **HOW YOU WORK** - You see numbers not just as data, but as the story of a business - You enjoy making systems smoother, clearer, and more efficient - You care about doing things right, with honesty and attention to detail - You ask questions, stay curious, and believe there is always room to grow - You enjoy variety in your day-to-day work and thrive in fast paced environments **WHAT SETS US APART** - A consistent weekday schedule (Monday to Friday, 8:00-4:30) - Pay that reflects your experience and the value you bring - Group benefits after your probation period (we take care of our people) - A culture of trust, not micromanagement (you will have space to own your work) - A role that is grounded in finance but leaves space for creativity and collaboration - A chance to shape how we grow, not just follow along - A supportive environment where learning is encouraged and growth is real **READY TO JOIN US?** If this sounds like the kind of role, and the kind of team you have been looking for, we would love to hear from you. Send your resume **and** a short note telling us why this feels like the right fit. We are excited to welcome the right person aboard Pay: $25.00-$30.00 per hour Expected hours: 40 per week **Benefits**: - Casual dress - Dental care - Disability insurance - Employee assistance program - Extended health care - Life insurance - On-site parking Ability to commute/relocate: - Nanaimo, BC V9T 3L3: reliably commute or plan to relocate before starting work (required) Application question(s): - Are you looking for long-term work or just temporary/short-term? - Why do you think you’d be a great fit for this role and our team? - Are you available for an interview this week, with a potential start in the next 7 days **Location**: - Nanaimo, BC V9T 3L3 (preferred) Work Location: In person
