HR Administrator

**Job Title**:HR Administrator
- **Dept./Br.**:Human Resources
- **Reports to**:Director, Compensation

**Job Summary**

The **HR Administrator** is responsible for providing support in the implementing of various initiatives of the HR Department with the goal of enhancement and progression of functional areas including: Human Resources Information System (HRIS), employee relations, training & development, performance management, health & safety, change management, diversity, and HR policy.

**Responsibilities And Duties**

**HR Management**:

- Participate in the implementation of all HR initiatives and projects; policies, processes, and procedures, HRIS (Ceridian modules), diversity and inclusion, change management.
- Participate in the annual review (and revision) of all HR policies, procedures, guidelines, frameworks, charters, mandates etc.
- Assist with the development and administration of programs, procedures, and guidelines to help align the workforce with the strategic goals of the Bank.
- Upon receiving new hire information, coordinate with Business Operations Department by providing required information to set up new hire with computer/telephone/accesses to systems/access to head office/branch.
- Orchestrate the competency testing conducted during employee’s probationary period and provide the results to HR Manager.
- Orchestrate employee exit process; collect completed exit checklist and provide it to HR Manager.
- Provide some assistance regarding annual performance evaluations process; 3 parts.
- Comply with applicable employment regulations/legislation, all HR policies/procedures/ guidelines, and Bank policies.
- Undertake roles and responsibilities of a ‘Searcher’ during office evacuations.
- Work closely with Director, Compensation, and prepare reports/documents for payroll; attendance/timesheets, overtime etc.
- Update and manage employee information regularly; contact list, training, status of employee, any changes in employment or personal information etc.
- Prepare (set up) base data for performance evaluation, promotion, salary adjustment etc.
- Generate various reports: vacation, sick days, new hires, headcounts etc.
- Track employee turnover, and produce detailed _Monthly_ _Employee Turnover Report_, _Quarterly Employee Turnover Report_, and monthly _New Hire Report._
- Participate in the sourcing of Bank-wide training, and orchestrating training (external, internal).
- Prepare requested reports of Parent Bank (monthly, quarterly, and annually).
- Administer the _Employee Appreciation Program_; review nominations, schedule EAP Nomination Review Panel meetings, provide Panel with nominations for review, produce certificates, advise Senior Compensation Manager with names of ‘heroes,’ and purchase gift cards for ‘stars,’ request signatures from President & CEO, and provide packages to departmental/branch heads.
- Produce and release quarterly _HR Newsletter_.
- Provide payroll-related support to Director, Compensation.

**HR Administrative Support**
- Provide some administrative supports to all HR Department team members.
- Responsible for HR Department communications, notifications etc.
- Address general employee HR questions/queries.
- Prepare various letters: employment confirmation, Resignation Acknowledgment etc.
- Schedule and manage Saturday branch operation, and contact KEBOC New York Financial regarding any issues with KIBS (Hold during Covid-19 Pandemic).
- Assist in the maintenance of HRIS.
- Participate in _Health & Safety Committee_ meetings as a Member.
- Support Quarterly New Hires’ Strategy and HR information session
- Perform other relevant duties as assigned.

**Qualifications and Skills**
- University degree or college diploma in any field of study.
- Post-secondary diploma, degree, or certificatein HR Management or equivalent HR experience, an asset.
- 2-3 years of experience in HR role, an asset.
- Ability to work collaboratively and effectively in a dynamic and fast-paced environment.
- Sound knowledge of employment laws and practices.
- Ability to work effectively as a team member and foster a positive team environment.
- Strong communication skills (including verbal and written). Korean-Speaking, an asset*.
- Excellent interpersonal skills with proven ability to take initiative and build strong relationships.
- Proven organizational skills with attention to detail.
- Proficiency in MS Office (Word, Excel, PowerPoint).

**Job Type**: Fixed term contract

Schedule:

- Monday to Friday

Ability to commute/relocate:

- NORTH YORK, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Human resources: 1 year (required)

Work Location: One location