Financial Operations Systems Processor: Workday

Staff - Union
Job Category
CUPE 2950
Job Profile
CUPE 2950 Salaried - Unique Job (Gr9)
Job Title
**Financial Operations Systems Processor**: Workday
Department
Financial Services | VP Finance and Operations
Compensation Range
$4,959.00 - $5,532.00 CAD Monthly
Posting End Date
November 28, 2024
**Note**: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Financial Operations Systems Processor Workday is responsible for many activities to support the broad Financial Operations department in successful delivery of services across UBC. This includes many activities related to scheduling, preparing, submitting and processing production jobs that result in payment to vendors, students and staff.
Organizational Status
Reports to the Finance Services Manager. Liaises with supervisors, managers and other financial officers in Finance and ISC as well as cross-functionally with other departments on campus.
Work Performed
**Primary Responsibilities**:
EIB/ISD Journal Loads
Responsible for the loading of Accounting, Internal Service Delivery (ISD), and other EIB files into the Workday system of record.
Receives EIB files from departments.
Determines EIB file type (Accounting Journal, Student Accounting Journal or Internal Sales, Pre-Approved or Unapproved) and loads file appropriately into Workday system.
Reviews files and loads for technical errors.
Communicates any errors from Workday upon loading of the files to the initiator.
Payment Production
Processes daily AP Canadian and US cheques, scheduled Payroll cheques, and express cheques as required by Operations.
Generate PDF file and Positive Pay file for transmission to the Bank.
Print Cheques and distribute to Admin Front Counter team.
Maintain, update and regularly audit the FinOps check register.
Responsible for scheduling maintenance of the Cheque Printers, orders MICR toner, and ordering Cheque Stock.
Serve as backup to payment handling specialist for cancel and reissue of checks.
Period Close Responsibilities in Workday
Opening and closing accounting periods for processing and posting transactions as required. Scheduling activity groups for each period as per the published deadlines.
Monitor each period close activity group and identify any errors. Work with the functional owner or with the ISC to resolve errors to ensure activity group closes as expected. Run month-end, quarter-end and year-end allocations including adhoc requests.
Monitor and control opening and closing for all books as requested
Executes task to roll forward general ledger carryforward balances as well as roll forward for commitment and obligation balances
May trouble shoot and resolve issues as appropriate & assigned.
Tax Form Preparation
Plan, Prepare and Validate all data for tax forms. Coordinate printing and distribution of forms for successful distribution by CRA deadlines.
Responsible to make any manual adjustments required for accuracy. (T4A for Accounts Payable, T5, and year end T4ANR and NR4 for AP, and other as applicable).
Serve as backup to payment handling specialist for Ad-Hoc Payment issuance and T4ANR and NR4 review and withholding.
Other Requirements
Maintain Standard Operating Procedures of all Financial Operations Systems Processor Financial processes.
Work with ISC team in performing functional tests in Workday development and verification environments.
May be involved with enhancements and changes to integrations into the AP modules of Workday from external systems.
Required to work certain evenings, weekends and holidays due to strict deadlines.
Carry out other related duties and assignments as directed by the Finance Services Manager
Consequence of Error/Judgement
The position is responsible for ensuring maximum accuracy, efficiency and reliability of input and output data for Workday system.
Supervision Received
Works with minimum supervision, but under administrative direction and strict deadlines.
Supervision Given
N/A
Minimum Qualifications
- Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications
- High school graduation, plus a two-year post-secondary diploma in accounting, finance or IT.
- Progress towards an accounting designation is preferred.
- Three years of related experience or an equivalent combination of education and experience.
- Good aptitude for understanding of accounting, finance and business functions.
- Excellent organizational skills, attent