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Hospitality Office Assistant

3 weeks ago

Toronto, Canada 34 Hospitality Full time

**Schedule**: Tuesday - Wednesday - Thursday 9am-5pm (Flexibility required)

**About Us**:
34 Hospitality is a dynamic and growing company that operates three brands in the heart of Toronto: Simit & Chai (a bagel shop with three locations), Pasaj (a high-end brunch restaurant), and Barba (our latest addition, a wine and meze bar). We also run a commissary kitchen that produces baked goods and other products for our restaurants. As a fast-paced, hands-on management team, we’re looking for a reliable and proactive Executive Assistant to help manage the day-to-day administrative tasks that allow our business to thrive.

**Position Overview**:
**Responsibilities**:

- **Administrative Support**:

- Perform payroll duties (training provided) and prepare weekly reports, including sales, production, and cost analysis for review.
- Organize and manage employee and accounting paperwork, including onboarding new hires.
- Assist with clerical tasks such as filing, data entry, and document organization.
- Utilize software such as Microsoft Office Suite, QuickBooks, and Apple Calendar efficiently.
- Manage the CFO's calendar, schedule appointments, and coordinate meetings.
- Prepare and proofread financial reports, presentations, and correspondence.
- Maintain confidentiality of sensitive information and documents.
- **Operational Duties**:

- Prepare purchase orders, receive and arrange deliveries, and manage inventory for the restaurants and commissary kitchen.
- Arrange deliveries for products shipped from the commissary to the restaurants and other locations.
- Occasionally assist on-site at the restaurant locations with tasks such as inventory counts, labeling, or retrieving shorted items from suppliers.
- Ensure timely and accurate execution of all tasks assigned by the CEO and CFO, without requiring extensive guidance.
- **Team Collaboration & Communication**:

- Serve as the first point of contact for team members needing to reach management, acting as a liaison between employees and upper management.
- Maintain open communication with the entire team to ensure smooth day-to-day operations.
- Be available as an emergency point of contact for urgent matters across the various locations.

**Requirements**:

- Proven experience as an executive assistant or in a similar role.
- Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
- Strong communication skills, particularly in phone etiquette and professional correspondence.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), QuickBooks (a plus), and Outlook Calendar.
- Ability to maintain confidentiality of sensitive information and documents.
- Experience with software such as DocuSign and QuickBooks for financial recordkeeping is a plus.
- The role requires travel between different restaurant locations and the commissary kitchen.
- Flexibility to assist both in-office and on-site as required.

If you're looking for an opportunity to grow in hospitality management and are up for the challenge of a dynamic, multifaceted role, we encourage you to apply

**Application Instructions**:
Please submit your resume and a brief cover letter detailing your relevant experience and why you believe you’re a good fit for this role.

**Job Types**: Part-time, Permanent

Pay: $20.00-$22.00 per hour

Expected hours: 24 per week

**Benefits**:

- Discounted or free food
- Store discount

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person