Procurement Assistant

**About Us**:
The Lamb Company is a farmer owned cooperative that has been in business for over 50 years. We are a leading North American supplier of premium imported lamb and beef brands and specialty meats to the top retail and food service customers. We pride ourselves on the highest safety and quality standards and offer products that are traceable from Pasture to Plate.TM

**About You**:
Are you accurate, organized and efficient with a sense of urgency to complete all tasks? Are you a team player with good communication skills?

Do you have procurement and inventory experience within the perishable food industry, related to creating, tracking and administration of Purchase Orders and Bills of Lading for up to date product status against arrivals, data entry of contracts and invoices?

Then read on to learn about our Procurement Assistant opportunity in the Toronto Head Office. This role will appeal to people who have a strong work ethic, excellent data entry and time management skills, as well as attention to detail. The role interacts with and supports various departments, including Sales, Inventory and Procurement.

**Position Overview**

As Procurement Assistant, is responsible for the input, tracking and administration of Purchase Orders, and Bills of Lading for integrity and completeness of purchasing processes for Canada. Additionally, responsible for day to day support for US and Canadian Procurement and Inventory reports.

Major Responsibilities
- **Inventory and Reporting**: Assists the Procurement Coordinator by producing and maintaining daily/weekly Excel reports for both US and Canada, including daily US inventory report, procurement master reports and sales master reports.

**Daily Activities**

Under mínimal supervision, performs all duties related to Purchase Order entry and post-entry supply chain tracking, with the following essential duties and responsibilities:

- Maintain superior level of accuracy while creating and verifying purchase order information in Dynamics including proper product costing, shipping instructions, etc.
- Produce daily/ weekly Excel reports for USA and Canada
- Obtain purchasing documents from Suppliers' portals
- Coordinate “order status” report from Suppliers. Resolve changes and discrepancies, and update purchase order information accordingly
- Ensure information flow through Dynamics is accurate and up to date
- Maintain a record of tracking and communicate variances/delays with shipments
- Routine Purchase Order review and follow-up, and expediting of orders
- Assist sales team as required in ensuring smooth coordination, procurement and delivery processes
- Pro-actively communicate with sales team and other departments as necessary to attain pertinent information and ensure deadlines are met
- Ensures all data entry, verifications, reports are audited and error free in advance of submission
- E-File all order documents and electronically attaches to appropriate system locations per document management system
- Maintain appropriate records to ensure that procurement process, decision, and contractual agreements are accurately documented for accountability and record keeping
- Track and report discrepancies to Procurement Coordinator
- Complete process of shipment includes booking, document preparation (bill of lading, invoicing, etc.), and follow-up with tracking and tracing to destination

**Key Success Measures**
- Product availability is per Company plan
- Plant and Customer shipments arrive on time in adherence to delivery schedules and without errors in product type, quality, or quantity
- Inventory control is such that product wastage and shortages are per Company plan
- Surveyed and measured Shareholder, third party supplier, shippers, ports, Sales, and customer feedback scores meet or exceed target around quality, service, and product availability

**Qualifications & Considerations for the Position**
- College diploma or University Degree in a relevant field such as Supply Chain or Business Administration is preferred
- 2 years’ Supply Chain Administration experience within the perishable food industry an asset
- Knowledge of generic procurement procedures and practices
- Medium to high level proficiency with Excel (including Formulas, pivot tables) and ERP systems (MS Dynamics) is an asset
- Ability to perform above average mathematical computations
- Excellent time management skills, and exhibits strong problem solving skills
- Proven organizational, interpersonal and communication skills, with the ability to multitask and work independently with a sense of urgency and attention to detail
- Demonstrated ability to handle high work volumes and multiple priorities with consistent high quality and adherence to strict deadlines
- Enthusiastic, flexible and consistent with a strong team work attitude
- Fast learner with keen interest to grow and develop with the role and business requirements

**NOTE: As an essential services employer, without