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Administrative Assistant

3 weeks ago

Vancouver, Canada Integra Architecture Inc. Full time

**Firm Profile**:
Integra Architecture Inc. is an award-winning architecture firm located in downtown Vancouver. We are an evolving team of thoughtful innovators in architecture who value strong client relationships, effective communication, and high-quality sustainable design that makes a significant impact on our communities and people’s lives. Our portfolio includes all types of residential buildings, mixed-use projects, renovations and seniors housing.

**The role**:
**What we offer**:

- Competitive salary & bonus structure (commensurate with experience)
- Extended health benefits package
- Paid leave including paid time off over the winter holidays
- Staff socials
- Commitment to support development and growth within your role

**What you will bring to the IA team**:

- Previous administrative experience would be an asset (ideally gained in architecture, engineering, construction, insurance, or law)
- Post-secondary education relating to business administration is not required but considered an asset
- A high-level of proficiency with Microsoft Word, Excel, Outlook & familiarity with Adobe Acrobat
- Excellent verbal & written communication skills
- Ability to work autonomously, organize and prioritize effectively to meet deadlines
- Good judgment and discretion with confidential information
- A friendly, positive attitude and a commitment to working effectively in a team environment

**What you will be doing**:

- Reception duties; answering incoming calls, greeting clients & consultants, opening and closing the office
- Receiving packages, distribute incoming / outgoing mail, arrange courier deliveries
- Assisting partners & staff with project administration; preparation & issuance of memos, transmittals, field reviews etc.
- Coordinating Building Permit and Occupancy Submissions documentation
- Printing, scanning & filing incoming & outgoing office/project related documentation
- Scheduling and coordinating meetings and booking travel, managing outlook calendars
- Maintain & update office files & records
- Maintain organization and cleanliness in the office
- General office administration this includes but is not limited to data entry, event coordination, banking, ordering office supplies, document management etc.
- Integra Architecture Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, age, sex, sexual orientation, gender identity, nationality, disability status, protected veteran status, or any other characteristic protected by law._

**Salary**: $22.00-$28.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Application question(s):

- What are your salary expectations?
- When would you be available to start?

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person