Secretary

2 weeks ago

Woodbridge, Canada CMP Group Ltd. Full time

CMP Group Ltd., a leading provider of Marine Products, Construction, and Industrial solutions is seeking a Secretary/ Admin Assistant to join the Vaughan, Ontario location/team on a full-time permanent basis. Reporting to the General Manager, the Secretary/ Admin Assistant is responsible for supporting all general office duties, including the following departments: Finance (Accounts Payable and Accounts Receivable), Human Resources, Customer Service as well as Warehouse.

Our commitment to our employees is reflected in our progressive culture, flexible work schedules and attitudes, leading-edge and highly accessible professional development programs, and more.

**Benefits**
- Extended Benefits Plan (Vision/Dental/Prescription/etc.) as of your first day
- Performance, Education & Referral Programs
- Three additional statutory Holidays
- Quarterly pizza lunch, Summer BBQ’s
- Quarterly town halls, Winter Holiday Party
- And much more

**Responsibilities**:

- Scan A/P back up (invoices, receivers, & POs) to server
- Send cheques received in Vaughan to AR team for processing
- Assist A/R with scanning and uploading of documents
- Update vendors with payment status as required
- Manage petty cash
- Ensure that office supplies are ordered in an organized and timely manner
- Serve as back up for general telephone line
- Provide ad hoc reports / spreadsheets or information when required
- Cross train in various activities to provide backup coverage and assistance
- Sort and distribute mail and process outbound mail
- Promote safe work practices as outlined in the WSIB Ontario regulations
- Ensure the Company’s quality policies and procedures are followed and participate in Quality Audits as required
- Participate in 1X1 meetings with the General Manager
- Participate in various committees (Health & Safety, Social Committee)
- Champion RESPECT code of behavior
- Continually challenge the status quo and identify ways to improve process and efficiency within role, department and company
- Primary employee to greet all visitors
- Other duties and projects as assigned

**Requirements**:

- 2 years of Administrative Assistant experience
- 2 years of AP experience
- 2 years of AR experience
- 2 years of experience with an ERP system (Visual an asset)
- 2 years of experience in GST/PST regulations
- Experience with administrative duties in an office and/or manufacturing (Asset)
- Proficient skills in Microsoft Word and PowerPoint, Excel and Outlook
- Ability to: multi-task, manage a high volume of work, prioritize, take initiative, maintain confidentiality and work independently and or/as part of a team
- Attention to detail and time management, good communication and organizational skills

**Hours**
- 8:00 m - 4:30 pm, Monday to Friday

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):

- How many years of Administrative Assistant experience do you have ?
- How many years of AP and AR experience do you have ?
- How many years of experience do you have in HST/GST/PST regulations?
- Please state the ERP software you have worked with
- Please state your level of skills in Microsoft Word and PowerPoint, Excel and Outlook (Basic, intermediate or advanced
- What is your salary expectation?
- Are you able to reliably commute to Vaughan for this job?

Work Location: In person

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