Inventory and Shipping Coordinator

Our purpose is simple: To enrich the lives of our partners. Zelus Material Handling is committed to providing our customers with the highest quality products and services available today, and we believe that commitment begins with hiring the best people.

As a new Zelus Material Handling family member, you will join a diverse, dynamic group of highly motivated individuals that bring with them a wide array of talents, skills, and backgrounds.

The purpose of the Inventory and Shipping Coordinator is to ensure the accurate, efficient, and timely flow of materials, tools, and equipment throughout the organization by managing inventory, supporting shipping/receiving functions, and maintaining control of company assets.

WHAT WE OFFER
- Competitive wages
- Comprehensive benefits package including a health spending account
- RRSP / DPSP Program
- Company BBQ's and social events
- Family, friendly environment

WHAT WE OFFER
- Competitive wages
- Comprehensive benefits package including a health spending account
- RRSP / DPSP Program
- Company BBQ's and social events
- Family, friendly environment

WHAT YOU WILL DO:
**Inventory & Asset Management: - 80%**
- Attend Weekly and Monthly Team meetings for process improvement, rocks and issues
- Stock picking & checking for stock - prospective and active orders (Supply chain/ Service)
- Maintain accurate inventory levels for all stock (cables, ropes, parts) and report on write-off materials
- Checking stock orders before sending supply chain lists
- Order Requestions (PORS) for replenishment to purchasers
- Organize and maintain inventory storage areas for efficiency and safety
- Weekly (biweekly)
- Consumable Aisle - Stock List reporting
- Perform regular inventory counts (cycle counts and full audits)
- Transfer inventory values in Optsy as needed
- Work with tablet and IT to cycle count
- Truck / Shop Inventory & Consumables
- Monthly meeting with supply chain
- Work with Service to cycle trucks through shop for counts and cleaning
- Report run by supply chain, count takes place, discrepancy list reported/ saved, truck replenished on spot, extra parts taken off truck and reported on to supply chain for action
- Consumable stock for trucks
- Emergency Delivery or pickup runs as needed
- Review and clean staging area - Report discrepancies and assist in investigating inventory issues.
- Monthly (3rd week of month), investigate all staged jobs on shelves for action / backorder status
- Assign locations, barcodes or RFID tags to tools and equipment assets for tracking

**Shipping & Receiving: (Backup) -20%**
- Receive in system, inspect, and verify incoming shipments against packing slips or purchase orders
- Open all packages, verify against packing slips
- Scan packing slips to appropriate WO, Department or folder
- Organize and stage grouped jobs
- Blanket tracking lines in Optsy & reconciling courier lines
- Prepare outgoing shipments including packing, labeling, and arranging for transportation (Parcel, rush or LTL)
- Retain quotes from carriers or couriers where applicable
- Ensure proper documentation of all shipments (inbound and outbound)
- Working with custom brokers for cross-border shipments
- Load and unload materials using forklifts, pallet jacks, or other warehouse equipment
- Coordinate with internal departments on material delivery timelines
- Coordinate with service, supply only and project management logistics for budgetary purposes on respective shipment needs
- **Safety Specific**:
- Ensure compliance with all Occupational Health and Safety Act (OHSA) regulations and company safety policies and procedures
- Adhere to the use of Personal Protective Equipment (PPE) as required for the role
- Participate in safety training, including regular emergency drills
- Follow all guidelines for the safe operation of tools, machinery, and vehicles
- Report all incidents, accidents, and near misses immediately
- Actively look for and report potential hazards in the workplace
- Maintain a clean and organized work environment, free of potential hazards
- Practice proper ergonomics to prevent strain injuries
- Adhere to office safety procedures, including emergency evacuation routes, fire drills, and building safety protocols
- Other duties as assigned

WHAT YOU NEED:

- Valid forklift licence (or willingness to obtain)
- Physically capable of lifting up to 50 lbs and standing for extended periods
- Valid driver’s licence in good standing
- Strong attention to detail and accuracy in all tasks
- Ability to work independently with mínimal supervision in a fast-paced environment
- Demonstrated commitment to excellent internal and external customer service
- Strong planning, problem-solving, and critical thinking skills
- Ability to handle confidential information with professionalism and discretion