Receptionist/administrative Support

7 days ago

Etobicoke, Canada Viatris Full time

Mylan Pharmaceuticals ULC

At VIATRIS, we see healthcare not as it is but as it should be. We act courageously and are uniquely positioned to be a source of stability in a world of evolving healthcare needs.

Viatris empowers people worldwide to live healthier at every stage of life.

We do so via:
- Access _- Providing high quality trusted medicines regardless of geography or circumstance;- Leadership_ - Advancing sustainable operations and innovative solutions to improve patient health; and- Partnership_ - Leveraging our collective expertise to connect people to products and services.

The Receptionist will be responsible for maintaining and managing the front desk as well as being the first point of contact to all employees and external visitors to our site. They will partner with all departments to provide office/administrative and project support.

Key responsibilities for this role include:
- Managing visitors by greeting, welcoming, and directing them appropriately- Maintain security and telecommunications system- Manage mail and all courier services- Maintain office supplies and courier supplies- Assist HR, Environment, Health and Safety/Facility Services with various Admin functions (MSDS entry into spreadsheet, risk assessment entry into Atlas database, SOP conversions.)- Work with IT to maintain up to date lists- Assist Sales and Marketing with rep mail-outs, courier shipments, etc.- Track taxi use by cost center and schedule taxi service as required- Scan and submit invoices to AP shared services and follow up on any discrepancies and missing payments- Support legal department with LCM process- Support other departments for various administrative duties- Arrange catering services for on events and meetings- Other duties as assigned

The minimum qualifications for this role are:
- Completion of a post-secondary program along with a minimum of 2-3 years’ experience working as a receptionist and/or providing administrative support in a high volume, fast paced, customer focused environment- A proven ability and willingness to work cooperatively as part of a team and provide support to co-workers as required- Excellent communication skills are required (written and verbal)- Detail-oriented mindset with the ability to prioritize tasks and manage multiple projects simultaneously- Initiative to work with others and a willingness and ability to take on new tasks and responsibilities-
- Confidentiality to protect confidential and sensitive information- Bilingualism, English and French, would be an asset

At Viatris, we offer competitive salaries, benefits and an inclusive environment where you can use your experiences, perspectives and skills to help make an impact on the lives of others.

Viatris is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status, disability or any other characteristic, protected by local, provincial, or federal laws, rules, or regulations.

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