Accounting Administrator
1 week ago
**Essential Duties and Responsibilities**
- **Daily**_
- Maintain AP log
- Input returned approved invoices/vouchers into AP log
- Input all approved expenses/vouchers into spreadsheet
- Record stats on approved internal invoices/expenses/vouchers
- Process & post AP invoices/vouchers/expenses into Sparkrock365
- **Weekly**_
- Provide outstanding invoice statistics to Team Lead, Accounting
- Prepare and print weekly cheque run (bi-weekly)
- Match Cheques with invoices/vouchers, and coordinate approvals (bi-weekly)
- Prepare approved cheques for mailing/distribution (bi-weekly)
- File cheque run
- Scan and digitally file signed payment journals after each cheque run
- **Monthly**_
- Review mail log and distribute outstanding invoice summary to divisions
- **Annually**_
- Prepare & print payables file labels
- Assist in vault cleanup
- Assist in audit preparations
- **As required**_
- Prepare, post, and digitally file voided cheques
- Prepare, post, and digitally file general journals
- Perform other related duties and back up functions
- **Requirements**_
- Minimum education - 2 years of post secondary education in a related field such as Administration, or Business (Accounting).
- At least 1-year experience in an administrative position
- Strong MS Office suite skills.
- Experience with data entry
- Exceptional written communication skills
- Strong verbal communication skills
- Good typing & formatting skills
- Must be a highly organized individual
- Must achieve a high degree of accuracy
**Job Types**: Full-time, Permanent
**Benefits**:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
**Experience**:
- Accounting: 1 year (preferred)
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