Administrative Assistant, Clinical Trials

3 days ago

Toronto, Canada Ozmosis Research Inc. Full time

JOB SUMMARY
The Administrative Assistant, Clinical Trials role is primarily focused on electronic filing and providing ongoing administrative and clerical support to the Ozmosis team.

Ozmosis Research offers a flexible hybrid environment with the opportunity to work primarily remotely. There will be a requirement to work in-office as needed - an average of a couple days a month and according to business needs. We also offer comprehensive compensation package including health & dental benefits, a defined benefit pension plan, and a Personal Development Fund.

We are looking for someone to join our amazing and collaborative team and build a long term experience.

QUALIFICATIONS
- Good written and verbal communication skills
- Excellent organizational skills
- Strong attention to detail
- Possess good judgment with the ability to multi-task
- Good time management skills, self-motivated, and the ability to work independently
- Some working knowledge of medical terminology, an asset
- High school diploma

KEY ACCOUNTABILITIES & RESPONSIBILITIES

The key accountabilities and responsibilities listed below that the Administrative Assistant, Clinical Trials is responsible for will vary according to each individual study agreement and according to Ozmosis Research needs.

A. Trial Master File (TMF) Management
- Maintain study files as per Ozmosis SOPs, TMF/eTMF Index, eTMF Plan and client requirements
- Complete activities related to document receipt, tracking, and filing
- Responsible for uploading files to eTMF and/or filing in paper TMF, as applicable per trial
Responsible for the ongoing maintenance of and ensuring completeness of the TMF in conjunction with the applicable project manager. Escalate late or missing documents to the project manager and work to resolve.

B. Study Documents Coordination
- Per direction from Ozmosis Project Manager, prepare and/or update study documents and tools (eg. Trial Master File, TMF Tracking Tool, training trackers, etc.)
- Provide copies of study documents to Project Manager as requested

C. Study Coordination & Administration
- Assist with general administrative tasks, such as scheduling meetings, as applicable and as assigned
- Assist in tracking the status of sites throughout a study
- Participate in internal or external audits and document archiving activities as necessary

Other accountabilities and responsibilities may be required depending on business needs

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$50,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Extended health care
- Paid time off

Work Location: Hybrid remote in Toronto, ON M5G 1X7

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