Real Estate Administrative

1 week ago

Etobicoke, Canada Pauline Saliba Real Estate Group Inc. Full time

We are hiring a motivated part-time Real Estate Administrative and Marketing Assistant to join our growing team. The individual that will fill this role will be an integral part of the team and will contribute to the growth and performance of the team.

The bulk of your job will be to manage documents relating to transactions, manage CRM and assist in the production of certain marketing and communication materials. You will oversee important deadlines and ensure that team members are on track to achieving their goals.

Responsibilities include:

- Deliver concierge-level customer service to sellers, buyers, and lenders to improve customer satisfaction ratings
- Building & maintaining client data base & CRM.
- Assistance in systematizing business practices: create checklists, activity organization for onboarding new clients, past clients, referrals, client events, etc.
- Create and distribute marketing pieces including brochures, flyers and social media to continuously build our brand
- Administrative & clerical services: Deal paperwork including offers & listing documents, FINTRAC, Utilizing WEBForms & authentisign
- Coordinate listing process including arranging for cleaning, photographer/floor plans, staging, marketing, and sign/lock box install with our providers.
- Call agents for feedback on showings.
- Send weekly marketing reports to clients
- Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure business goals are being met
- Organize events as needed
- Post-sale customer service to clients
- Participate in training sessions to improve skills with administrative tasks in the real estate industry
- Handle confidential and non-routine information and facilitate communication between appropriate parties
- Ad-hoc special projects

Qualifications:

- Must be well versed with all real estate transaction process
- Must be attentive to detail
- Must have the ability to be flexible
- Must have excellent verbal and written communication skills
- Able to work in a fast pace environment and prioritize
- Must be proactive and take initiative to multi-task
- Excellent telephone manner and etiquette
- Professional and customer service oriented
- Able to work well with others
- Strong organization and problem-solving skills
- Working knowledge of Mailchimp, Matrix and Stratus MLS, BrokerBay, Skyslope, Authentisign, Follow-up Boss and KV Core (PREFERRED)
- Proficient with computers, Microsoft Office and online search engines
- Fluent in English (both written and verbal) (REQUIRED)

**Skills**:

- Working knowledge of Microsoft Office Suite and/or Mac Apple Suite of programs
- Excellent written and verbal English communication

**WE WILL MOST STRONGLY CONSIDER CANDIDATES THAT HAVE FAMILIARITY WITH THE FOLLOWING**:

- Understanding of the Real Estate transaction process.
- DocuSign
- Social Media Platforms (FB, IG, TikTok)
- MailChimp or other CRM software
- Canva or other design software

**Job Type**: Part-time
Part-time hours: 15-20 per week

**Salary**: $20.00-$23.00 per hour

Additional pay:

- Bonus pay

**Benefits**:

- Casual dress
- Flexible schedule
- On-site parking
- Work from home

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Real Estate: 1 year (preferred)
- Administrative Assisstant: 1 year (preferred)
- Marketing: 1 year (preferred)

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