Project Coordinator

Morrison Hershfield is a multi-disciplinary consulting engineering and management firm located throughout the US and Canada. We are a dynamic, employee-owned, team-oriented firm with a diverse project list that ensures you will be working on exciting, high-profile and challenging projects. For more than 75 years, the people at Morrison Hershfield have been the leading force behind our continuous growth and the expansion of our services.
- Here at Morrison Hershfield, we are committed to providing flexible work arrangements, to assist employees in fulfilling their multiple responsibilities at work, at home and in the community. Flexible work arrangements provide additional options for work schedules and locations. As we focus on project delivery, clients and staff, we have several working options available for working at Morrison Hershfield.

Morrison Hershfield provides integrated engineering solutions to institutional, industrial and commercial clients with a focus on transit, waste management, higher education and complex process buildings and facilities that require reliable and cost effective infrastructure for both new and retrofit solutions. The combined skills of our engineers, technicians and support personnel with their diverse backgrounds in design and construction provide clients with a team recognized as leaders in the field. Morrison Hershfield's Buildings and Facilities Engineering Group has earned an exceptional reputation through its multiple multi-disciplined projects in numerous industries in Canada.

We are currently seeking a Project Coordinator to complement and support our skilled team in the Markham office. This person is responsible for organizing and controlling project activities under the direction of the Project Manager or Department Manager.
- Responsibilities:
- Support and assist project managers in delivering projects to our clients-
- Provide routine administrative services to project managers and engineering professionals working on a project team-
- Maintain project files-
- Operate project document control system as directed for specific projects-
- Maintain filing for projects (hard and electronic)-
- Perform document control. Assist in project financial setup and maintenance-
- Accounting setup-
- Project Invoicing and AR Management-
- Assist with the preparation for client meetings, reserving conference rooms, coordinating refreshments, collecting and compiling documents, recording meeting minutes, drafting correspondence, etc.-
- Act as liaison between project manager(s) and engineers to coordinate project priorities and perform project related tasks-
- Assist the PM in the drafting and issuance of project proposals, RFP's, tenders, budgets, cash flows and preliminary schedules-
- Assist PM in preparation of project work plans-
- Use project scheduling and control tools to monitor projects schedules-
- Attend required team and client project meetings-
- Effectively and accurately communicate relevant project information to the client and project team-
- Maintain contract/ PO Log-
- Maintain RFI Log and facilitate RFI process to completion-
- Maintain submittal log and facilitate submittal process to completion-
- Assist the PM in the review of Contractor quotations-
- Ensure all required project close out documents are obtained-
- Keep the team and others informed about project status and issues that may impact client relations-
- Develop and maintain a detailed project schedule in conjunction with PM-
- Coordinate travel arrangements and expense reports for project managers and team members-
- Prepare and/or edit meeting minutes, presentations and tables-
- Ensure coordination of the interfaces of all disciplines within project team- Qualifications:
- Minimum of 2 years of experience working for an engineering firm with knowledge of industry, supporting project managers in the delivery of design projects is preferred-
- Ability to be detailed oriented, function in a multi-task environment and be able to follow complex instructions-
- Self-motivated and able to work under pressure-
- Proficient in MS Project-
- Knowledge of the building industry and construction administration-
- Adaptive, flexible to change, highly interactive and results-oriented-
- Excellent communication skills including verbal, written and presentation skills-
- Proven ability to work effectively both independently and in a team based environment-
- Demonstrated willingness to be flexible and adaptable to changing priorities-
- Occasional overtime may be required- Job Type:
Regular