Executive Assistant

7 days ago

Calgary, Canada West Coast Kids Full time

Join our **TEAM**

West Coast Kids was born in 1974 and has continued to serve our valued customers as a family-owned business for over 50 years Located in Winnipeg, Manitoba, there are now 10 locations across Canada.

We are expanding and are currently looking to fill the role of **Executive Assistant to the General Manager at West Coast Kids.**

**This position is located in Calgary. **We are looking for an individual who can adapt and grow with our business and one who is dedicated to the work.

If you feel you are the perfect fit? Send us a resume

Job Summary

**Responsibilities**:

- Administrative Support: Manage daily calendar, schedule meetings, and coordinate appointments for the General Manager, ensuring efficient time management.
- Travel & Event Coordination: Arrange travel, accommodations, and event logistics for the GM and other key staff, as required.
- Documentation & Reporting: Prepare and organize reports, presentations, and documents for meetings, ensuring accuracy and professionalism.
- Project Management: Assist in special projects, including research, vendor coordination, and team collaboration, and track progress to meet deadlines.
- Task Prioritization: Proactively identify urgent or high-priority tasks, helping the GM stay focused on key responsibilities and initiatives.
- Confidentiality: Handle sensitive information with the utmost discretion and professionalism.

**Requirements**:

- Experience: 3+ years of experience in an administrative, executive assistant, or personal assistant role, preferably within the retail or customer service industry.
- Education: Post-secondary education in business administration, communications, or a related field is preferred.
- Skills:

- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Strong attention to detail and a proactive approach to problem-solving.
- Confidentiality: Proven ability to handle confidential information with integrity and discretion.
- Flexibility: Willingness to adapt to changing priorities and handle various responsibilities as needed.

**Benefits**:

- Competitive wage
- Comprehensive benefits package, including health, dental, and vision.
- Opportunities for professional development and growth within the company.
- Employee discounts on West Coast Kids products.

Expected hours: No more than 40 per week

**Benefits**:

- Store discount

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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