Assistant, Legal Services

2 weeks ago

Caledon, Canada Town of Caledon Full time

**The Opportunity**

Reporting directly to the Commissioner of Corporate Services and Chief Legal Officer this role is responsible for providing broad based legal support to Lawyers, Law Clerks, Realty Services and Prosecutors and will be their first point of contact for general inquiries from Town Staff and members of the public. You will be responsible for tracking and processing all invoices and disbursements, tracking Key Performance Indicators, assisting with budget preparation, ensuring all office supplies and publications are ordered and available with spending discretion up to $2,000.00, website administration and records management liaison.

As the Assistant, Legal Services you will perform the following duties, including but not limited to:
**Functional Responsibilities**:

- Assist with drafting, revision, and management of written materials for the divisions, including:

- Court documents (pleadings, motion records, affidavits, affidavits of documents):

- Conducting Title and Corporate Searches and preparing and circulating internal memorandums to various departments describing the significant outcome of searches.
- Serving clients within the Town and members of the public directly, by:

- Correspondence to external counsel and public:

- Being the first point of contact for all legal services inquiries and resolving/ answering inquiries or determining appropriate staff to forward on.
- Ensuring confidentiality and privilege are appropriately maintained
- Collect and advise department Commissioner on monthly statistics for the division and maintaining a log of same
- Assist Administrative Coordinator for all new department hires and departing staff's IT, HR, and Maintenance requirements
- Maintain Court Calendar and Lawyer's Calendars
- Open, maintain, and close all legal files (electronic and physical)
- Keeps website portal up to date as website administrator
- Special projects as required, such as pilot projects, file migration and corporate software updates
- Perform additional duties and undertake special projects as assigned

This position offers an hourly range of $36.96 to $46.19.
- Applications for this posting will be accepted until _**_July 29th, 2025, 12:00PM EST._

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