Administrative Coordinator

2 weeks ago

Peterborough, Canada Signum Corporation Full time

Are you a smart, take-charge person, who has superior time management skills, the ability to manage multiple priorities and balance demands of various projects? Are you a self-starter with the interest and ability to wear many hats?

Do you love customer service, and have a penchant for solving challenges efficiently?

Would you like an in-office position in an environment that encourages initiative and inspires growth? Do you innately enjoy taking the supportive role assisting a team and clients alike? Then we have the opportunity for you

Signum Corporation is a real estate development and consulting company looking for a confident, client facing administrative coordinator to support the owner and other personnel.
- Is a natural multi-tasker who can independently prioritize and move projects forward
- Is highly organized with an inherent ability to focus on the details without losing sight of the goal
- Can be relied on to follow through and complete tasks
- Has strong written and verbal communication skills
- Has worked with project management software
- Anticipates needs and is proactive
- Has an affinity for Excel, QuickBooks and no fear of the paper-jam
- Has experience in bookkeeping and understands basic accounting principles
- Preferably has experience in the property management and/or construction industry (but not required)
- Is tech-savvy

**Responsibilities**:

- To ensure the day-to-day administrative functions of the business run smoothly, by establishing and following procedures and following through on assigned tasks and projects
- Use QuickBooks to complete AR and AP transactions, payroll and government remittances, budgeting and other bookkeeping tasks
- Written and verbal communication with prospects, clients, and contractors
- Touring commercial and residential locations with potential tenants
- Researching vendor prices and issuing purchase orders
- Monitoring and reporting on building standards, receiving service requests, coordinating maintenance calls, tracking and ensuring timely completion of repairs
- Creating time tracking reports and various spreadsheets.
- Coordination of retention and marketing initiatives, including social media
- Answering calls, filing, organizing and maintaining the office
- Valid driver's license, access to a vehicle to attend various properties

Advantages:

- In-office work for a small organization
- Kind and supportive environment
- Opportunity to work independently while part of a team
- No two days are the same
- Competitive pay
- On-site Gym with free membership
- Free onsite parking

**Job Types**: Full-time, Permanent

**Salary**: $25.00-$30.00 per hour

**Benefits**:

- On-site gym
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Peterborough, ON K9H 3R5: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 1 year (preferred)
- customer service: 1 year (preferred)

**Language**:

- English (required)

Shift availability:

- Day Shift (required)

Work Location: In person

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