Project Manager

Recognized as one of Canada’s Best Managed Companies, M. Sullivan & Son Limited (“Sullivan”) provides a dynamic work environment with many opportunities for a fulfilling career. We are a family owned and professionally operated General Contractor (and proud of it), with a strong commitment to our communities, and over 108 years of success. If you are looking for a challenging and stimulating career, Sullivan may be right for you. We believe in and support opportunities for growth & development, teamwork, and engagement.

**Your New Role:
Reporting to the Manager, Heavy Civil Infrastructure, the Project Manager has overall accountability for managing assigned projects from Estimate to Closure including but not limited to safety, schedule and cost management, change management, quality control, sub-contractor management, project documentation and shop drawings. The Project Manager is accountable for decision making on assigned projects relative to profit and schedule, and is expected to operate with a high degree of independence. Projects related to road building, earth moving, shoring, sewer & water, underground utility installation.

**Specific Duties and Responsibilities**

While the Project Manager is responsible for a multitude of duties, the main functions include:

- Ensures compliance with all Sullivan policies and procedures.
- Interfaces with clients to discuss future work opportunities that support new work.
- Completes budget estimates for clients on potential future work to assist with business plan development.
- Works with the Estimating division when required to assist in project estimates and tender responses to secure new work.
- Acts as a single point of contact for all dealings with project Owners and consultants.
- Attends various project meetings including mark-up, kick-off, monthly cost reviews, design meetings and project progress.
- Works with the design and project team to ensure the project is constructed as per design, budget, quality, and schedule.
- Participates in the negotiation and issue of subtrade contracts, revisions, and purchase orders.
- Ensures purchase orders are signed and returned by the subtrade, along with ensuring that proper insurance is in place, and WSIB is up to date.
- Assembles required project documentation to facilitate or assist with obtaining permits, licenses, procurement of supplies and/or trades, bonds, insurances, construction drawings, and commissioning.
- Manages all procurement processes such as developing tender documents and scope of work, tender openings, subtrade startup meetings, and ensuring all required forms have been submitted.
- Understands project organizational structure.
- Works with the Superintendent(s) at the start of each project to review project scope, finances, methodology, construction drawings and specifications.
- Works with the Superintendents(s) to determine and manage resource requirements from project start to finish with attention to budgetary limitations.
- Identifies and manages risks and opportunities on assigned projects.
- Updates the risk management template and mitigates all risks associated with their assigned projects.
- Manages and maintains job-related correspondence on project performance.
- Maintains working relationships and communications with the project Owners, consultants, subtrades, and project team.
- Maintains all project financials such as project budgets, cost coding, cost forecasting, subtrades and supplier invoices, change management, risk registry, conciliation of subtrade contracts, and financial close.
- Coordinates with the Finance team regarding project financials, payments and issues with payment.
- Leads and maintains meeting minutes of regular project progress and distributes to internal stakeholders as required.
- Provides performance reports on status of safety, cost forecast, and schedule to proactively address deviations to internal stakeholders.
- Ensures proper distribution of project change information and that project site personnel are provided with the most current information and required documents.
- Provides work direction and mentorship to junior level Sullivan personnel on assigned projects.
- Supports the Superintendent with dispute resolution.
- Manages all changes to the work.
- Participates in the development of, maintenance and adherence to project schedules including the overall schedule and required “look ahead” schedules.
- Completes and submits monthly project reports to management the Business Unit Leader and/or the Project Director.
- Understands contract documents and resolves disputes relating to negotiation of change orders, communication with project Owners, subtrades and internal stakeholders.
- Monitors supplier and subtrade performance throughout the project.
- Works with the Project Coordinator and Project Administrator to request and coordinate project close-out documentation including warranties, as-built drawings, operations and maintenance