Information/records Management Specialist

**The Upper Canada District School Board (UCDSB) is committed to equity in employment. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. The UCDSB is committed to providing accommodations [for people with disabilities]. If you require an accommodation, we will work with you to meet your needs. This would be facilitated upon receiving an interview and would be done by contacting Human Resources at**.**

**Non-Union Position**

**POSITION**:Information/Records Management Specialist - **PERMANENT**

**LOCATION**:Brockville Board Office

**START DATE**: To be determined

**FTE**: 1.0 (35 hours/week)

**SALARY RANGE**: $70,791.00 - $92,026.00, commensurate with experience

**JOB SUMMARY**:
The Information/Records Management Specialist position is responsible for developing and monitoring the Board’s records management system to ensure that records maintenance meets all legislative requirements, policies, procedures and guidelines, including those related to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). The Information/Records Management Specialist manages and responds to MFIPPA requests and oversees the document management cycle. Additional responsibilities include providing training, filling external requests for students, archival and/or school records, and ensuring the implementation of the Board’s records management policies and procedures.

**QUALIFICATIONS**:
**Education & Experience**:

- Completion of a Community College Diploma in Business Administration or a related discipline
- Minimum 2-3 years

**SKILLS REQUIRED**:
**Knowledge of**:

- Records management practices
- Freedom of Information and Privacy legislation
- Applicable language legislation, e.g. Quebec laws related to language of instruction
- Working knowledge of “BoardDocs” software

**Competencies**:

- Writing skills, including writing moderately complex letters regarding MFIPPA decisions
- Computer skills, including the ability to prepare documents and update website content
- Coordination skills, as required to oversee the management of document inventories across locations
- Presentation skills related to delivering workshops and training in records management and MFIPPA
- Ability to develop new processes (e.g. creating an electronic records management system)

**BRIEF LIST OF DUTIES**:

- Receives and coordinates the Board’s response to requests for information under MFIPPA; determines and provides MFIPPA decision letters and fee estimates; and coordinates the Board’s response to appeals lodged under MFIPPA, liaising with the Privacy Commissioner’s Office as necessary
- Visits schools and Board sites to set up the records management system at each location
- Maintains archived records stored in the Records Centre (RC), including document transfer and destruction activities; responding to requests for inactive records from Board Office departments; and managing the document inventory at school offices
- Responds to Freedom of Information and privacy inquiries from parents, school administrators and others; provides interpretation of legislation and policies
- In the absence of the Trustee Liaison Officer, when required, prepares the agenda for and attends Board meetings, which may also include taking notes or facilitating the meeting
- Maintains the department budget
- Maintains the Records Management site on the Board’s portal
- Facilitates the destruction of records past their retention date as required
- Provides training/in-service to school and department staff as required

**Routine travel between schools is a requirement of this position.**

**All applicants will be considered, however, only those to be interviewed will be contacted.