Project Coordinator

**Envision**:
Working for a company dedicated to personal career growth and opportunity in moving the organization forward. Challenger Motor Freight Inc. is a Platinum Club Member in Canada’s 50 Best Managed Companies. Our success is directly attributed to our dedicated and talented team of professionals who work hard together with a common purpose - to keep us on the leading edge in safety, technology, and analysis.

It’s not by chance that Challenger is a leading North American freight transportation company. In 40 years, Challenger has grown from one person with a vision and a truck to an international transportation and supply chain management company.

**We offer the following in our search for engaged employees looking to become part of a successful team**:

- A continuous learning environment that develops your individual career goals
- A continuous improvement environment where all ideas are explored
- Engaged coaches and mentors who will provide guidance but also allow autonomy
- Team atmosphere
- Competitive and comprehensive total rewards package including company paid group benefits and company sponsored retirement savings plan
- Support of professional memberships and certifications
- Standard office hours; Monday to Friday from approximately 8:00am to 4:30pm
- This position is a six (6) month temporary contract

**The Opportunity**:
The Project Coordinator is primarily responsible to perform liaising functions, provide analysis and documentation on all project aspects. The Project Coordinator should be adept at developing rapport with the project team, taking the time to understand the team needs, business goals and project constraints to assist in project completion. The position will be required to fulfill Project Management (PM) duties for various projects which include but are not limited to analytical problem solving to address project roadblocks and the facilitation/coordination of meetings such as agile scrums and project working sessions

The individual will place a high emphasis on project management as it relates to facilitating corporate projects. The individual would have an extremely high level of organization, time management, using assertive language to showcase the confidence to coordinate and manage a successful project. The individual will coordinate with a variety of internal and external stakeholders to deliver projects that align with the vision, meet customer needs, and are delivered in a consistently high-quality standard. Using a customer centric approach, the Project Coordinator will look to leverage Design thinking and Agile methodologies to assist in project management.

**Key Accountabilities**:

- ** Project Coordination - 80%**
- Support the entire lifecycle of specific projects, ranging from strategic planning initiatives to tactical activities.
- Develop, manage and control project schedules by updating and communicating timelines with the working team
- Follow up on outstanding tasks, manage/mitigate risks in the project escalating issues if and when necessary
- Facilitate agile scrums designed to identify project roadblocks, follow-up on these roadblock as manage with the team to remove them from the project critical path, leveraging various problem-solving techniques (5 Whys Analysis)
- Leveraging ‘Stage-Gate’ approach to projects where applicable
- Schedule meetings with internal groups and external vendors as needed
- Facilitate successful meetings with confidence and assertive language, control the meeting.
- Documents the minutes of the discussion, communicate in a timely manner. Follow up on actions for completeness prior to the next meeting.
- Clearly define project problems, over-communicate task status within the project team
- Develop mediums to communicate project progress throughout the organization, develop methods for two-way communication with the business/end users
- Assist in establishing a Project Charter for the specified project, defining the project's goals, objectives, risks, assumptions, staffing levels, roles and responsibilities, work breakdown structure, milestones, and deliverables.
- Document project requirements and scope, project resources, and monitor the efforts of project team members.
- Efficient delivery of project deliverables, effective quality control, clear communication of expectations to stakeholders and upward reporting to senior management.
- Conduct project postmortems in order to identify areas for improvement; make recommendations based on findings.
- Closely monitor the efforts and billing of third-party workers, such as consultants, contractors, and other specialists.
- Conduct cost-benefit analyses, risk analyses, and ROI calculations to determine project feasibility.
- Promote and use the Software Requirement Specification (SRS) for relevant projects.
- Perform other duties as required.
- ** Process Improvement & Implementation - 15%**
- Prepare process recommendation documents including presentations,