Apartment Building Administrative Assistant

2 weeks ago

Selkirk, Canada Tollak Place (Canada) Ltd. Full time

**SUMMARY**

The Apartment Building Administrative Assistant contributes toward the smooth operation of office activities in maintaining a 95-unit property in good physical condition by supporting the overall efficiency of the team. Works with the corporate office to achieve the financial and occupancy goals of the buildings. Performs a broad range of administrative and accounting clerk duties. Responsible for all record-keeping functions. Assists with overseeing maintenance aspects of the two apartment buildings, by following up and reporting on maintenance orders status and make-readies. Provides a superior level of customer service to our tenants.

**Key Responsibilities**:

- Serve as the primary contact for tenants, addressing inquiries, requests, and maintenance follow-ups
- Manage rent collection, daily deposits, and financial reporting
- Assist with leasing processes including tenant screening, lease review, and move-in/move-out coordination
- Maintain accurate tenant records, lease agreements, and filing systems
- Enforce the rules and regulations of the buildings and handles tenant-related issues such as delinquency and notices
- Coordinate with vendors and corporate office to ensure timely property maintenance and make-ready units
- Handle office tasks including correspondence, supply management, and visitor greeting

**Qualifications**:

- 1-3 years administrative or property management experience preferred
- High school diploma required; some university education preferred.
- Knowledge of Residential Tenancy Branch (RTB) rules is an asset
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Basic knowledge of office equipment such as copiers, printers, and fax machines is necessary for handling documents and maintaining office supplies.
- Strong communication, organization, and customer service skills
- Ability to manage difficult situations professionally
- Own transportation used to travel to and from bank and downtown if needed. Mileage will be reimbursed.

**Physical Requirements**:

- Ability to navigate the building and respond to emergencies
- Office-based duties with some travel as needed

**Job Types**: Part-time, Permanent

Pay: $20.00-$23.00 per hour

Expected hours: 15 - 20 per week

**Benefits**:

- Casual dress
- Employee assistance program
- Flexible schedule
- On-site parking

Ability to commute/relocate:

- Selkirk, MB: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 1 year (preferred)
- Property Management/Leasing: 1 year (preferred)

Work Location: In person

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