Operations Assistant

**Operations Assistant**

**FWS Group of Companies is a fully integrated design, engineering, construction, and maintenance services firm.** We are advocates of the design-build approach to project development. Whether our clients are looking at greenfield construction or retrofitting an existing facility, we have the in-house expertise to take their project from vision to reality.

To add to this expertise, **we are recruiting for a **Operations Assistant** for our Winnipeg office location, to join our collaborative and team focused organization.**

**We have a lot to offer you** - profit sharing, RRSPs, benefits, professional training, just to name a few. Find out more about our benefits**:FWS Benefits and Support.**

**As our Operations Assistant you are responsible t**o provide administrative and coordination support to the Confidence Crane Ltd (CCL) business unit with a high degree of organization, time management and confidentiality.**

**Position Overview**:

- Administrative Support_
- **Completes payroll/contractor time entry** and reconciles payroll time to work orders.
- Coordinates travel, booking accommodations, and meeting organization.
- Expense **recording, reporting, reconciliation** and submission for the business unit.
- Approves invoices and operator time.
- Ensures that job numbers are developed, expenses are recorded, and invoices are produced.
- Ensures timely flow of information to internal and external clients; liaise between head office and field staff.
- **Assists in making routine correspondence, presentations and documentation** with a high level of accuracy, attention to detail, and confidentiality.
- Field Coordination_
- Arranges for **multi-provincial permits**, as needed.
- Arranges for crane moves from location to location.
- **Coordinates training and tracks safety training** for CCL; including keeping files current and organized.
- Arranges for trucking/shipping of cranes to required locations in a timely and accurate manner, including all associated forms and paperwork.
- **Ordering parts** when required and organize repairs/maintenance.
- Dispatches equipment to various locations, when requested.
- Arrange for **Purchase Orders.**
- File Maintenance_
- **Maintain and track services, certificates, repairs, and notifications** to contractors and employees of scheduling requirements.
- Maintain and track crane certifications, insurance, operator tickets, vehicle inspections, etc.

**Qualifications Needed**:

- Minimum High School Diploma or equivalent (GED).
- **2-5 years’ experience in administrative functions.**:

- Knowledge of **bookkeeping, purchase orders and invoicing, and payroll.**:

- Proficiency with Microsoft Word, Excel and Outlook required.
- Must possess a high level of **organizational, time management and prioritization skills.**:

- Ability to deal effectively with all levels of staff, clients and suppliers.
- Must be **proficient with all software programs/products utilized in performance of duties.**:

- Willing to **learn and understand cranes and its components**, with commitment to ongoing learning opportunities.
- Some travel may be required.

**_ Hybrid Work Arrangements:_**_ _**

Due to the nature of the business, the FWS Group of Companies (“The Company”) remains committed to nurturing an environment that promotes connectivity, coaching, mentoring, and professional growth and development that only an on-site presence can provide. That being said, the Company is flexible and open to alternative work arrangements as warranted in appropriate circumstances. The Company has a robust Flexible Work Arrangement Policy to help ensure that the needs of both the employee and the Company are satisfied.

**About FWS**

We’ve been receiving Best Managed company accolades for years and there’s a reason. Our leadership team, our employees - we ensure collaboration, teamwork, and excellence in everything we do. We’re honest, safe, entrepreneurial, creative and empower our employees. We include a number of diverse group of companies to serve a wide market. Ag-Industrial, Bulk Material Handling, Liquid & Gas Handling, Maintenance - are just a few of our business units.

Find out more about our business units and subsidiaries.