Administration Manager

4 days ago

Mississauga, Canada Adaptall Inc Full time

**Title**:
Administrative Manager

**Reports to**:
General Manager

**Summary**:
The Administration Manager oversees the organization’s day to day administrative, HR, and finance operations and acts as a support role to other department Managers. This position is detail oriented, requiring a high degree of organizational and communication skills, with a focus on completing tasks in a timely and accurate manner. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

**Job Duties**
- _ **Administrative**_
- Day to day office operations
- Oversee facilities services, maintenance activities and tradespersons
- Monitor office and lunchroom/breakroom supplies
- ISO documentation, audits and training
- Ensure operations adhere to laws, policies and regulations
- Promote the mission and values of the organization both internally and externally, as well as oversee the adherence to our Company values and mission.

**_- Human Resources_**
- Payroll
- Benefits & Investments
- Time off requests for office staff, assist department managers
- Employee issues and disputes
- Recruitment and terminations of Accounting staff
- Assist department managers with recruitment and terminations
- Safety and safety training

**_- Finance_**
- Oversea Accounting staff (payables and receivables)
- Provide basic bookkeeping functions and maintain accounting systems through direct reports
- Works with bank managers and external accountants
- Monitor bank accounts
- Account transfers
- Foreign exchanges
- Assist and provide Operations Management with month end closing, financial reports and other reporting requirements as deemed necessary
- Provide and assist with preparation of annual reports and audits.
- Monitor and approve company operating expenses
- Monitor employee expenses

**Requirements**:

- In-depth understanding of office management procedures and HR/legal policies
- Proven experience as administration manager or similar role
- Proficient in Microsoft Office and report building
- An analytical mind with problem-solving skills
- Excellent organizational, strategic, and multitasking abilities
- A team player with leadership skills
- Degree in Business Administration, Human Resources, Accounting or related field
- Able to build and maintain lasting relationships with internal departments, key business partners, and customers.
- Strong presentation, written, and verbal skills
- Able to create realistic schedules and meet deadlines under stress and interruptions
- Ability to assign and delegate work, problem solve, and answer questions

**Job Types**: Full-time, Permanent

**Salary**: $65,000.00-$80,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Human resources: 1 year (preferred)
- Administrative experience: 1 year (preferred)

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