Education, Outreach and Engagement Programming Assistant

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Sr Program Asst-Gen (Gr9)

Job Title

Education, Outreach and Engagement Programming Assistant

Department

Program Support | Botanical Garden and Centre for Horticulture

Compensation Range

$4,959.00 - $5,532.00 CAD Monthly

Posting End Date

September 11, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

JOB SUMMARY

This position provides education, engagement and administrative support to the Associate Director, Sustainability and Community Programs, and assists with designing, developing, coordinating and delivering nature-based programming at UBC Botanical Garden. The position is full-time Monday-Friday FTE, with occasional weekend and evening work required.

ORGANIZATIONAL STATUS

UBC Botanical Garden is an operational unit within the Faculty of Science. The Mission of the Garden is that our foundational work in documented plant collections, innovative horticulture and engaging education invites curiosity and learning. We connect communities with science through research, exceptional visitor experiences and academic service. We conserve biodiversity, demonstrate sustainable practices and provide spaces to encourage health and wellbeing. Our Vision is that the Garden’s living plant collections, landscapes and people inspire communities, ideas and actions for a resilient, biodiverse world.

The Education and Engagement Programming Assistant in the Sustainability and Community Programs department supports a diversity of programs and interacts with audiences both on and off campus including working with UBC Botanical Garden students, staff, volunteers, visitors and community partners. Reporting directly to the Associate Director (AD), Sustainability and Community Programs, this position works cooperatively as a member of the Garden team and assists with the administration and coordination of Garden programming, outreach, events and meetings.

WORK PERFORMED

Program Administration and Coordination
- Coordinates in-person and online meetings, workshops, lectures, short courses, events, and tours related to sustainability and community programming in consultation with other staff.
- Responds to routine verbal and written enquiries from students, staff, volunteers and visitors regarding sustainability and community programming at the Garden, including educational program offerings for adults, children, K to 12 students, specialist groups, and cultural communities, including First Nations communities.
- Liaises and supports scheduling/registration of programs and acts as a primary contact for group bookings and education and outreach clients.
- Maintains and is responsible for a database of all bookings, tours and events related to sustainability and community programming.
- Collaborates with community partners on educational programs both on and off-site.
- Supports SCP staff and students to ensure that educational and outreach set-up needs of educational programs, meetings and events are met (including table and chair set up, educational displays, prep for food service, printing nametags).
- Supports Garden staff outside of the SCP Team with event preparation, registration, coordination, organization, and data collection.
- Assists with planning and recruiting instructors/lecturers/tour guides and student volunteers for education and outreach delivery.
- Liaises with course instructors/lecturers/speakers to assess learning materials, resources and equipment needs.
- Creates and maintains online promotions, communications and registration for educational programming.
- Supports staff, volunteers and students at the Garden by developing and maintaining handbooks, training schedules and materials, coordinating onsite/online training and sharing of resources.
- Creates and reviews volunteer and student feedback surveys and assists with data collections and report writing for tracking volunteer and public engagement.
- Performs financial duties such as budgeting, invoicing, including reconciling and following up on outstanding payments.
- Supports the AD SCP in tracking, organizing, and managing the SCP budget.
- Administers diverse workflows and provides on-going development and improvement of information management that supports education, outreach and engagement.

Staff, Student and Volunteer Supervision and Support
- Supports SCP Team full-time staff and students with their projects, tasks, and workflows.
- Provides positive mentorship and creates strategies for engaging and developing relations for volunteers an