Program Coordinator

As the **Program Coordinator**within the Accreditation department, you will support the operational and financial activities and outcomes of the business unit. The Program Coordinator is responsible for a broad range of activities related to the overall coordination of accreditation programs, providing administrative support to Department leadership and acting as an advisor to the Accreditation Assistants.

**KEY RESPONSIBILITIES**
**Act as an advisor to Accreditation Assistants in the department and provide direction and feedback relating to consistency in processes/documentation**:

- Direct contact regarding all IT platforms (DOC, SharePoint, QUEST, etc) including process documentation, software, and database issues
- Schedule, organize, test, and run annual facility and radiation equipment invoicing
- Providing support to:

- Accreditation Assessment Officers (AAO) regarding assessments
- Accreditation Assistants regarding continuity between programs, oversee processing of invoices, provide input and suggestions regarding process changes
- Program Managers/Assistant Registrar/Director regarding budgets/expenses, etc.
- Provide feedback regarding formatting and proofing of documentation/correspondence/minutes, etc.

**Responsible for the correspondence between external stakeholders and the accounting department relating to**:

- The detailed reconciliation, collection, and reporting of overall program financial fees
- Ad hoc financial investigation and reporting for ongoing program and fee development
- Alberta Health Services accounts payable to ensure receipt of full payment of annual and assessment invoicing and billing
- Assistance with monthly and quarterly financials and overall budget processes

**Liaise with internal and external stakeholders to**:

- Organize routine departmental activities such as schedule Medical Facility Accreditation Committee (MFAC) meetings, track MFAC member length of service and ensure new members are recruited; annual billing; review of web pages to ensure currency; and team events
- Supporting aspects of Advisory Committee meetings including preparation and distribution of comprehensive dossier and minutes.
- Respond to verbal and written inquiries from a variety of physician/facility stakeholders regarding facility registration, accreditation process and other inquiries
- Schedule appointments and meetings on behalf of the department leadership.
- Collate information to support tracking of departmental KPIs.
- Provides review and distribution of departmental correspondence and documentation
- In support of continuous quality improvement, look for and suggest opportunities of improvement to the program and process.
- Other duties as required

**QUALIFICATIONS**
**Education**:

- Diploma in Business Administration

**Experience**:

- 3 years of administrative experience

**Skills**:

- Good communication skills, both verbal and written
- Excellent time management and organizational skills, takes initiative and self-directed
- Ability to multitask and function as part of a team, attention to detail, delegate, and oversee work product
- Proficient with Microsoft Office (Excel, Work, Access) and Adobe products

**SALARY**

The salary for this position is $80,954 and includes a comprehensive benefit package.

**CPSA’s work of regulating physicians and physician assistants takes place throughout Alberta. Our office is in Treaty 6 Territory, traditional lands of many First Nations including the Cree, Saulteaux, Blackfoot, Dene and Nakota Sioux. We are located within the Métis Homeland and acknowledge the Inuit who call this place home today.