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Assistant Event Coordinator

2 weeks ago

Kitchener, Canada Recycling For Charity Full time

**Key Responsibilities**:

- **Event Planning Support**_
- Assist in the coordination and planning of events, including logistics, vendor management, and on-site execution.
- Collaborate with clients to understand event objectives and requirements.
- Help develop event timelines, checklists, and budgets.
- **Vendor and Client Liaison**_
- Communicate with vendors, suppliers, and venues to negotiate contracts and coordinate event logistics.
- Assist with client meetings, taking detailed notes and helping to translate client needs into actionable tasks.
- Ensure timely follow-up with vendors and clients.
- **On-Site Event Support**_
- Assist in event setup, breakdown, and on-site management.
- Coordinate with volunteers, staff, and vendors during the event.
- Troubleshoot any issues that arise during the event to ensure a smooth experience for all participants.
- **Administrative Duties**_
- Maintain detailed records of all event-related documents, including contracts, invoices, and contact lists.
- Update and track event budgets and expenses.
- Prepare post-event reports and gather feedback to identify areas for improvement.
- **Marketing and Promotion**_
- Help create and distribute event materials such as invitations, agendas, and brochures.

**Qualifications**:

- Strong organizational skills with keen attention to detail.
- Excellent interpersonal and communication skills.
- Ability to work under pressure and handle multiple tasks simultaneously.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and event management software.
- Creative problem-solving skills and a proactive attitude.

**Job Types**: Full-time, Part-time

Pay: $45,303.65-$53,778.05 per year

Additional pay:

- Bonus pay
- Commission pay
- Retention bonus
- Signing bonus
- Tips

**Benefits**:

- Commuter benefits
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- Day shift
- Evening shift
- Monday to Friday
- On call
- Weekends as needed

Work Location: In person