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Business Manager

2 weeks ago

Peterborough, Canada Peterborough Family Health Team Full time

**Overview**

Reporting to the Chief Executive Officer, the Business Manager is responsible for Peterborough Family Health Team (PFHT) accounting, payroll and financial activities; human resources processes and policies; acts as the organizations Privacy Officer; and maintains the Information Technology processes and equipment. The Business Manager oversees the Human Resources Supervisor and Accounting Clerk and is also responsible for managing business contracts, leases, major procurements and advice on business continuity strategies.

**Responsibilities**

**Finance**:

- Responsible for a 12 million dollar organizational budget
- Manages all accounting functions of the Accounts Payable and Receivable and General Ledger systems for PFHT
- Oversees the work of the PFHT Accounting Clerk
- Responsible for the bi-weekly payroll
- Processes monthly Team Transfer Payments and oversees bi-weekly and monthly payments for payroll (Receiver General, Employer Health Tax, RSP, HOOPP)
- Performs month and year end closing functions including account reconciliation, accruals and bank reconciliations
- Prepares monthly and quarterly consolidated financial statements, fiscal and budget reports including Ministry reporting
- Analyzes G/L account activity to make recommendations and conclusions for improved management
- Manages program specific budgets to ensure programs remain within approved funding
- Administers Professional Support and Development fund
- Oversees EI SUB Plan
- Manages receipts/disbursements and reporting requirements for the Health Services Foundation
- Liaise with external auditors for preparation of year end financial statements
- Responsible for mandatory reporting to Ontario Health on a quarterly basis and annual basis
- Completes Property Tax Rebates as required
- Prepares annual renewal of PFHT Insurance policy
- Responsible for tracking and payment of Employer paid parking
- Maintains a current knowledge in finance compliance standards of Ontario Health and other financial statutory obligations
- Responsible for corporate credit card payments for supplies and services for PFHT and Visa reconciliations
- Negotiates and manages leases for all clinic locations

**Human Resources**:

- Manages the day to day activities of the Human Resources Supervisor
- Oversees HR policies and practices
- Ensures compliance with HR processes
- Reports on HR activities, vacancies, recruitment and retention efforts
- Advises on HR recruitment and retention initiatives
- Oversees employee benefits including HOOPP
- Support HR Supervisor with onboarding activities
- Involved in dispute resolution

**Information Technology**:

- Manages internal Information Technology consulting, security and support
- Responsible for capital asset tracking and recording
- Responsible for OTN Equipment
- Central point of contact for PFHT server/computer maintenance
- Liaise and direct computer support personnel as to required tasks

**Privacy Officer**:

- Supports and implements organizational privacy policies to ensure compliance
- Conduct privacy audits
- Manage privacy breaches
- Advice on privacy related matters to protect personal information

The above responsibilities are not to be considered all - inclusive; may be assigned other related duties in the interest of efficient operations of the Peterborough Family Health Team. PFHT will also support training to address identified gaps in expertise.

**Qualifications**
- Possess a diploma or degree in Accounting
- Possession of a C.P.A. designation would be considered an asset
- Experience in Health Care Services and specifically Ministry of Health reporting is considered an asset
- 3 - 5 years of hands-on experience in the full accounting cycle
- 3 - 5 years of Human Resources Management experience
- Demonstrated ability to problem solve and conflict resolution skills
- Experience administering a registered pension plan (preferably HOOPP)
- Practical accounting knowledge and strong ethics are paramount
- Understanding of Canadian Statutory regulations
- Understanding of relevant privacy laws including PHIPA and PIPEDA
- Excellent verbal and written communications skills, able to work well in a consultative, team-oriented environment.
- Proficient in MS Office with advanced skills in Excel
- Previous experience with Network and desktop support
- Exceptional personal interaction skills; outgoing, confident and strong personal presentation

**Skills**
- Performs under mínimal supervision with accountability for specific goals/objectives
- Strong critical analysis, problem solving, planning, decision-making conflict resolution, organizational and change management skills
- Demonstrated ability to promote and model team work
- Excellent interpersonal skills with a strong orientation to staff development
- Possesses strong verbal and written communication skills to effectively communicate with team members and stakeholders

**Hours of Work**

Monday to Friday, some occasional early morn