Repost of S-25-026 I Office Agent, Class I

3 days ago

Magog, Canada Eastern Townships School Board Full time

Details of the position

Job title:
Office Agent, Class I

School / Centre / Department:
Board Office - Taxation Services

Location:
Board Office

Workload & schedule:
35 hours per week I Monday to Friday 8h30-16h30

Status:
Regular full-time

Effective Date:
As soon as possible

Salary:
$24.99 - $27.95 per hour

Supervisor:
Director of Finance

Nature of the work
- The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.

Description of tasks
- Ensure compliance with applicable standards, regulations, directives, policies, methods, and procedures.
- Draft, prepare, create, verify, and follow up on invoices, purchase orders, receipts, lists, and various registers such as payroll, absences, leave, taxation, funding requests, statistics, statements, forms, or any other administrative report or document.
- Collect, validate, and compile the necessary data.
- Maintain accounting records, enter journal entries, reconcile accounts, process payments, make deposits, code expenses, manage petty cash, and handle certain purchases.
- Compile budgetary data, assist in the preparation of a unit or department’s budget, and provide information on budget balances.
- Communicate with individuals within the school board or external parties to obtain or provide information related to assigned tasks, negotiate deadlines, explain standards and regulations, and relay decisions.
- Draft correspondence related to assigned tasks.
- Carry out all administrative operations related to aptitude tests and administer exams as per instructions.
- May be required to train new office agents (Class I) and coordinate the work of support staff.
- Perform any other related tasks as needed.

**Particular dossiers : The person confirmed in this role will work in the school tax dossier and help with various functions of the Finance department.**

Desired profile

**Schooling**

Meet one of the following profiles:

- Hold a Diploma of Vocational Studies in an appropriate specialty
- Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.

**Experience**

Have **one (1)** year of pertinent experience

**Other requirements**
- Ability to communicate efficiently in English and in French, both spoken and written.
- Have a thorough knowledge of office automation.

Note : Administrative tests may be part of the recruitment process for this position.

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