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Program Manager
3 weeks ago
IISD Experimental Lakes Area (IISD-ELA) is one of the world’s most influential freshwater research facilities. It features a collection of 58 small lakes and their watersheds in northwestern Ontario, Canada. For over 50 years, scientists at IISD-ELA have conducted whole-ecosystem experiments and made significant scientific discoveries related to issues such as acid rain, mercury from air pollution, algal blooms, and pharmaceutical chemicals in water. The facility is operated by the International Institute for Sustainable Development, an independent think tank headquartered in Winnipeg on Treaty 1 territory—the traditional land of Anishinaabeg, Cree, Ojibwe-Cree, Dakota, and Dene Peoples, and homeland of the Métis Nation. Scientific operations at the IISD-ELA research station are coordinated by biologists, who are responsible for supervising research assistants, collecting and processing samples, analyzing data, and assisting with the preparation and publication of results. They may also assist with the management of external research funds. Typically, biologists hold an M.Sc. degree or have a significant amount of relevant work experience. We seek a motivated and enthusiastic person with documented experience in field limnology to support research and monitoring activities related to the algae and invertebrate ecology programs at IISD-ELA. **Scope** IISD-ELA is seeking an enthusiastic and experienced individual to be responsible for the day-to-day operational management and the smooth and efficient functioning of the program. They will provide strategic operational advice and guidance on resource utilization, financial management, fundraising support, and general program management matters related to IISD-ELA. Under the overall supervision of the Deputy Director, the IISD-ELA Program Manager will be responsible for carrying out the following functions: - Assist with the sound financial management and realization of committed outputs in compliance with IISD’s policies and procedures, as well as specific donor requirements. - Monitor program finances to ensure they remain within budget. - Coordinate the development of annual budgets. - Tabulate contractual commitments and monitor their fulfilment. - Act as the focal point for key performance indicator (KPI) tracking for the program. - Be the program’s liaison with IISD’s accounting department. - Act as corporate secretary for the IISD-ELA Board of Directors. - Contribute more broadly to institutional functions and **Key Responsibilities** A) Coordinate human and financial resources for the IISD-ELA Program: - Coordinate the annual budget planning process, including yearly targets, human resource planning, and recommending adjustments as needed. - Maintain regular contact with human resources, finance, information technology, communications, and administration in the head office to ensure a common understanding of operational processes. - Implement project management and support tools as these evolve and contribute to their evolution and improvement within the organization. - Facilitate planning for the IISD-ELA Board of Directors and act as corporate secretary for the board. - Perform project administration tasks for IISD-ELA framework agreements, including cost template, budget revision, and preparation and monitoring of consultant/associate contracts. - Coordinate timelines, budgets, deliverables, and communications with project funders and partners. - Identify and assist with the development of new projects through writing proposals, preparing the budget, liaising with donors, and collaborating with partner organizations in the development of joint proposals. - Develop processes/standards to comply with funder requirements in terms of reporting when such processes do not yet exist. While doing so, always escalate first issues to various IISD working groups or committees with a view to favouring IISD-wide practices and integrated - Participate in recruitment and selection committees as B) Track and maintain organizational policies and procedures - Keep up to date with current IISD policies in areas related to project management/delivery, expenditure management/control, and records management. - Provide consistent messaging to support an understanding of IISD policies when dealing with subordinates, associates, and consultants. - Participate in IISD’s Project Managers Working Group. **Required Knowledge, Skills, and Qualifications** - 3+ years of experience in project management, including financial management, outcomes tracking, and funder reporting. - Strong project management and demonstrated organizational and planning skills, including an ability to coordinate complex multi-partner projects in diverse contexts. - Capacity to develop budgets and oversee the tracking of financial performance. - A high level of proficiency with Microsoft Excel and other project management tools. - Bachelor’s or higher degree, preferably with a fo
