Program Coordinator

Competition #2526-24

The Program Coordinator is an in-scope position reporting to the Workforce Development Manager. The incumbent is responsible for coordinating and administering programs and services throughout the College’s region; providing support to clients and learners; and representing the College to a variety of stakeholders.

DUTIES & RESPONSIBILITIES

Program Planning and Coordination:

- Assists with conducting needs assessments, researching programs/courses to determine their suitability
- Assist in the development and delivery of a sustainable programs for the College
- Research and develop grant and project proposals under the direction of the Workforce Development Manager
- Provide ongoing assessment and evaluation of learners as required
- Assists in determining resource requirements for programs/courses (including facilities, supplies, etc.)
- Coordinate the College’s skills training programs, including the management of resources to effectively deliver services region-wide
- Assist and advise in the marketing and promotion of the College’s skills training programs
- Manage the assigned program budget under the direction of the Workforce Development Manager
- Maintain appropriate records and statistical information as required
- Oversee and ensure timely entry of student data into the student information system
- Other duties as assigned.

Program Support:

- Provides pertinent and timely oral and written reports as required
- Responsible for the day-to-day activities of the assigned skills training programs and other programs as required
- Assists with student recruitment and marketing activities
- Support staff and instructors in addressing student issues
- Monitors the delivery of programs/courses and responds, when necessary, to quality assurance issues
- Liaise with community organizations and service providers
- Engage regional stakeholders to promote College programming
- Communicate effectively with staff, clients, potential clients, other agencies, institutes, organizations, stakeholders, andthe general public
- Provide supervision to instructional staff by orientating, training, supervising, evaluating, and supporting them on an ongoing basis
- Participate in meetings and discussions with stakeholders such as co-workers, students, agencies, government departments, business and industry educational institutions, partners in program development and delivery, and Indigenous organizations.

KNOWLEDGE, SKILLS AND ABILITIES
- Proven organizational skills that allow handling multiple tasks associated with a region-wide program, while at the same time ensuring that specific details are dealt with in a timely fashion
- Proven ability to practice effective time management and prioritize work
- Knowledge of modern managerial practices, office procedures, and business communication
- Demonstrated problem solving skills
- Proven ability to work independently and make sound decisions while maintaining good judgment in keeping supervisor, coworkers, partners, employers and students apprised of important development
- Experience working with adults and experience in Literacy would be an asset
- Ability to maintain confidentiality of personal information at all times and in accordance with Local Authority Freedom of Information and Protection of Privacy Act
- Ability to adapt to changes in the work environment, structure, processes, requirements, or cultures
- Demonstrated ability to set high standards for oneself and others, and accepting responsibility for all actions
- Demonstrated knowledge and experience with online curriculum delivery and its associated technologies is preferred
- Exemplifies the College’s cultural values of being respectful, inclusive, accountable, and innovative

EDUCATION

The minimum relevant formal training essential to perform the functions of this position is a relevant two-year diploma. Education in the social sciences field or an academic equivalent is preferred. This education would typically provide knowledge in adult education program development, needs assessment, budgeting, proposal writing, analytical skills, research skills, and/or administration.

EXPERIENCE

OTHER REQUIREMENTS
- Must possess a valid Saskatchewan Driver’s License and be willing to travel on occasion. Most travel is within thegeographical area, with few overnight stays necessary. Some provincial travel is required.
- Criminal Record Vulnerable Sector Check that is satisfactory to Carlton Trail College.

**Job Types**: Full-time, Fixed term contract
Contract length: 11 months

Pay: $33.81-$40.27 per hour

**Benefits**:

- Dental care
- Employee assistance program
- Mileage reimbursement
- Paid time off
- Vision care
- Wellness program

Work Location: In person

Application deadline: 2025-06-19
Expected start date: 2025-07-28