Administrative Support

2 weeks ago

Regina, Canada City of Regina Full time

**Job ID**: 2597
**Openings**: 1
**Jurisdiction**: Out of Scope
**Location Name**: Regina, Saskatchewan, CA
**Type of Posting**: Internal & External
**Employment Type**: Term up to four (4) years
**Annual Salary**: $44,571.00 - $59,426.00 (2024 Rates)
**Date Posted**: January 13, 2025
**Closing Date**: January 19, 2025
Land Acknowledgement
We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.
Equity, Diversity & Inclusion
Position Summary
The Mayor's Office is seeking an organized, proactive, and detail-oriented Administrative Support professional to join our dynamic team
The Administrative Support position will play a key role in the success of the office operations by providing essential coordination, logístical, and administrative support. As a vital team member, you will ensure smooth day-to-day operations while collaborating with a diverse group of professionals to drive the effectiveness and success of the office.
If you are looking for a role where your skills are valued and your contributions make a meaningful impact, this is the perfect opportunity for you. Key Duties & Responsibilities
Manage and coordinate meeting and appointment schedules.
Prepare and assemble information packages, reports, correspondence, and background materials.
Provide logístical support for meetings, including scheduling, preparing agendas, distributing materials, and ensuring smooth execution.
Respond to inquiries and requests for information from internal and external stakeholders.
Build and maintain positive relationships across departments.
Compose, proofread, and finalize various forms of correspondence and reports.
Maintain the office filing system and manage document organization.
Support the department's operational success by addressing workflow interruptions and adjusting priorities as needed. Key Qualifications
High-level proficiency in Office 365 (Word, Excel, PowerPoint, Outlook) is required.
Strong organizational skills with the ability to manage multiple priorities and meet deadlines while maintaining accuracy.
Excellent verbal and written communication skills for clear and professional interactions.
Familiarity with standardized administrative processes and adaptability to evolving workflows.
Ability to build positive relationships and work effectively in a collaborative team environment and leading self with a customer service mindset.
Capacity to adjust to changing priorities, manage interruptions, and maintain focus in a fast-paced setting.
Skilled at identifying practical solutions to challenges using established practices, policies, and procedures.
**Additional Requirements**:
Proof of education is required.
Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

  • Administrative Support

    2 days ago

    Regina, Canada City of Regina Full time

    **Job ID**: 2505 **Openings**: 1 **Jurisdiction**: Out of Scope **Division**: Corporate Services **Department**: People & Organizational Culture **Branch**: Organizational Well-Being **Location Name**: Regina, Saskatchewan, CA **Type of Posting**: Internal & External **Employment Type**: Permanent **Annual Salary**: $44,571.00 - $57,386.00 (2024...

  • Administrative Support

    5 days ago

    Regina, Saskatchewan, Canada Government of Saskatchewan Full time

    Administrative Support - Accommodations - ADM026172Employment Type: Permanent Full-timeLocation(s): SK-Rgna-ReginaMinistry: 016 HighwaysSalary Range: $26.002-$32.589 HourlyGrade: SGEU.06.The Ministry of Highways is seeking an Accommodations Support team member for the South Region. Reporting to the Accommodations Program Support Manager, you will provide...

  • Program and Administration Support

    1 week ago

    Regina, Saskatchewan, Canada Government of Saskatchewan Full time

    Program and Administration Support - ADM026032Employment Type: Permanent Full-timeLocation(s): SK-Rgna-ReginaMinistry: 027 Parks Culture and SportSalary Range: $ $32.589 HourlyGrade: SGEU.06.About UsThe Ministry of Parks, Culture, and Sport works with diverse groups and communities to enhance the province's cultural, artistic and recreational sectors; and,...

  • Administrative Support

    1 week ago

    Regina, Canada Gambling Odds Full time

    Application Information Employer Name: Government of Saskatchewan The Saskatchewan Coroners Service has a challenging opportunity for an intermediate level administrative assistant who is a confident, highly motivated and well-organized professional and is capable of working in a fast-paced, demanding and high volume work environment. Reporting to the...

  • Receptionist/administrative Support

    1 week ago

    Regina, Canada Harvard Developments Corporation Full time

    Harvard Developments is a full-service real estate development company based in Western Canada, recognized for its reputation, leadership, flexibility, quality, and performance. We are looking to hire a 15-month term Receptionist/Administrative support to assist the Head Office location in Regina. Responsibilities for this position include reception &...

  • Administrative Support

    1 week ago

    Regina, Canada Autismservices Full time

    Email cover letter and resume to careers@kodapromo.caPromotional Product Company based in Regina looking for the right person to join our team as Administrative Support.What do we do?PromoWEAR is anything you WEAR where a company logo can be decorated upon (jackets, shirts, hats, etc)LogoSTUFF is anything you put a company logo on for loyalty, hype or...

  • Administrative Assistant

    2 weeks ago

    Regina, Canada Regina Police Service Full time

    **Key Responsibilities** Under the direction of the Officer in Charge, provides administrative support to Support Services personnel and liaison duties for the department. (1) Prepares and processes a variety of material and information for the Support Services division. (2) Creates and maintains time schedules for officers on CARM. (3) Answers or forwards...

  • Main Shop Support

    2 weeks ago

    Regina, Canada Driving Change Automotive Group Full time

    **Location**: Bennett Dunlop Ford - Regina, SK Administration Assistant - Service Department $28,000 - $36,000 This is an exceptional time to join one of Canada’s Best Managed Companies! Step into your future with a progressive Ford dealership backed by a high performing Automotive Dealer Group. If you’re ready for something new & exciting, this could be...

  • Bilingual IT Administrator — Helpdesk

    3 weeks ago

    Regina, Canada Brandt Group of Companies Full time

    A leading technology services provider in Canada is seeking a highly motivated bilingual IT Administrator. This role involves managing IT-related inquiries and supporting a smooth technology infrastructure. Responsibilities include resolving helpdesk tickets, providing technical support, administering user accounts, and collaborating on IT projects. The...

  • Administrative Associate: Parks

    2 days ago

    Regina, Canada City of Regina Full time

    A municipal government is seeking an Administrative Associate to support the Parks & Open Space Services department. This role involves managing documentation, coordinating meetings, and providing logistical support to ensure operational efficiency. Candidates should have at least five years of administrative experience and be proficient in office...